REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Oliver Chi, City Manager
PREPARED BY: Travis K. Hopkins, Assistant City Manager
Subject:
title
Consider Establishment of a City Council Ad-Hoc Committee to Perform a Formal Review of the City’s Current Boards, Commission, and Committee Structure
body
Statement of Issue:
In late-2019, prior to the COVID-19 pandemic, the City Council’s Intergovernmental Relations Committee (IRC) had been engaged in a review of the City’s existing structure of Boards, Commissions, and Committees (BCCs). Over the years, as the City made additions and / or adjustments to our BCCs, the overall listing of groups became unwieldy, both because of the number of BCCs and overlapping duties.
Recently, at this year’s 2021 Strategic Planning Session held in January, the City Council identified updating and modernizing our overall roster of BCCs as a key priority project. Currently, staff has identified that the City supports 40 different internal, City-sponsored boards, commission, and committees (see Attachment 1), and certainly, the City would benefit from an assessment of the duties, priorities, and current relevancy of each group as we seek to modernize our overall BCC framework.
To coordinate the task of reviewing our BCCs, it is recommended that an Ad-Hoc City Council Committee be established to work with staff in performing the review of the City’s board and commission framework. It is recommended that the Mayor and two (2) members of the City Council be selected to serve on the Ad Hoc Committee, which would be tasked with developing recommendations for consideration by the full City Council.
Financial Impact:
Not applicable
Recommended Action:
recommendation
Establish a 3-member City Council Ad-Hoc Committee, comprised of the Mayor and two (2) Council Members, to perform an assessment of the City’s overall board, commission, and committee structure.
end
Alternative Action(s):
Do not approve the recommendation and direct staff accordingly.
Analysis:
The City currently has 40 identified BCCs that have been created over time for various responsibilities. A formal assessment of the framework of the advisory bodies would be prudent to identify ways to better organize and streamline the work being considered by the BCCs. Such a review would help ensure that the efforts of the City Council, the committee members, and staff are spent on relevant and productive community priorities.
To that end, it is recommended that the City Council form an ad-hoc Committee, comprised of the Mayor and two Council Members, to work with staff to complete the BCC assessment. Upon completion of the review, the committee would provide recommended adjustments for full City Council consideration.
Environmental Status:
Not applicable
Strategic Plan Goal:
Community Engagement
Attachment(s):
1. Listing of City Boards, Committees, and Commissions