REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Eric G. Parra, Interim City Manager
VIA: Chau Vu, Director of Public Works
PREPARED BY: William Janusz, Principal Civil Engineer
Subject:
title
Accept bid and authorize execution of a construction contract with DBX, Inc. in the amount of $1,146,920.00, for the construction of traffic signal modifications at the intersection of Warner Avenue and Ash Lane (CC-1670) and at the intersection of Main Street and Delaware Street (CC-1671), appropriation of funds and execution of change orders
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Statement of Issue:
On April 30, 2024, bids were opened for the construction of traffic signal modifications at the intersection of Warner Avenue and Ash Lane and at the intersection of Main Street and Delaware Street. City Council action is requested to award the construction contract to DBX, Inc., the lowest responsive and responsible bidder.
Financial Impact:
The engineer’s cost estimate for this project is $1,320,000, including construction contingency and contract administration. Funds for the project in the amount of $755,068 are budgeted, with $361,707 in the Traffic Impact Fee, Account No. 20690016.82700 and $393,361 in the Traffic Impact Fee, Account No. 20690017.82700. Staff is requesting that City Council appropriate the remaining project amount of $564,932 from the undesignated Traffic Impact Fee fund balance to complete this project.
Recommended Action:
recommendation
A) Accept the lowest responsive and responsible bid submitted by DBX, Inc., in the amount of $1,146,920.00; and,
B) Appropriate $564,932 of undesignated Traffic Impact Fee fund balance to Traffic Impact Fee Account No. 20690016.82700; and,
C) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney; and,
D) Authorize the Director of Public Works to execute change orders not to exceed a total of 10 percent of the contract construction costs.
end
Alternative Action(s):
Reject all bids and provide staff with alternative direction.
Analysis:
The intersection of Warner Avenue and Ash Lane and the intersection of Main Street and Delaware Street were both identified for the installation of left turn arrows. At the intersection of Warner Avenue and Ash Lane, the operation will be modified to only allow for left turns from Warner Avenue to occur on a green left arrow. A similar modification will occur at Main Street and Delaware Street, where the operation will be modified to only allow for left turns from Main Street to occur on a green left arrow. Based on traffic studies, these intersections were selected based on numerous factors that prioritized them as the highest need within the City. These factors include but are not limited to, the large width of the intersection that a vehicle needs to pass through when making a left turn and the increased number of through traffic lanes to six (6).
At both locations, the project includes the complete replacement of all major equipment, curb ramp modifications to comply with current accessibility requirements and new underground electrical connections. Construction is estimated to begin in November 2024 and be completed by April 2025.
There has been a significant escalation in both material and construction costs over the past few years. Both projects were originally included in the Capital Improvement Program in FY 21/22 with previous bids rejected due to bids exceeding available funds. Staff has concluded that the bids received are competitive and reflective of the current market. Staff is recommending that the additional funds be appropriated out of available Traffic Impact Fees to fully fund the construction of both intersection modifications.
Bids were opened on April 30, 2024, and are listed in ascending order:
|
|
Bidder |
Submitted and Verified Bid |
|
1 |
DBX, Inc. |
$1,146,920.00 |
|
2 |
International Line Builders, Inc. |
$1,180,490.00 |
|
3 |
Comet Electric, Inc. |
$1,186,452.00 |
|
4 |
Elecnor Belco Electric, Inc. |
$1,194,600.00 |
|
5 |
Select Electric, Inc. |
$1,198,250.00 |
|
6 |
Crosstown Electrical and Data, Inc. |
$1,227,479.00 |
|
7 |
Asplundh Construction, LLC |
$1,246,084.30 |
The total cost of this project is $1,320,000 as outlined below:
|
Bid |
$ 1,146,920.00 |
|
10% Construction Contingency |
$ 114,692.00 |
|
Supplementals (inspection, construction administration, etc.) |
$ 58,388.00 |
|
TOTAL |
$ 1,320,000.00 |
Environmental Status:
This project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c) under Class 1 of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3 because it has no potential to have a significant effect on the environment.
Strategic Plan Goal:
Non Applicable - Administrative Item
For details, visit www.huntingtonbeachca.gov/strategicplan <http://www.huntingtonbeachca.gov/strategicplan>.
Attachment(s):
1. Location Map
2. PowerPoint Presentation