REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Travis Hopkins, City Manager
VIA: Chau Vu, Director of Public Works
PREPARED BY: Frank Drevdahl, Capital Projects Administrator
Subject:
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Accept Lowest Responsive and Responsible Bid and Award a Construction Contract to Universal Coatings, Inc. in the amount of $97,000 for the Oak View Branch Library Roof Restoration, CC1912
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Statement of Issue:
Bids for Oak View Branch Library Roof Restoration, CC1912 were publicly opened on June 16, 2026. After reviewing all bid submissions, staff recommends that the City Council award the construction contract to Universal Coatings, Inc., the lowest responsive and responsible bidder in the amount of $97,000.
Financial Impact:
The total project cost for the Oak View Branch Library Roof Restoration is $107,790.35, as itemized below:
|
Item |
Amount |
|
Bid submitted by Universal Coatings, Inc. |
$97,000.00 |
|
10% Contingency |
$9,700.00 |
|
Supplemental Project Costs (Material Testing) |
$1,090.35 |
|
Total Construction Cost: |
$107,790.35 |
Funding for this project is available in the Infrastructure Fund, Account No. 31440013.82200.
Recommended Action:
recommendation
A) Accept the lowest responsive and responsible bid submitted by Universal Coatings, Inc. in the amount of $97,000; and,
B) Authorize the Director of Public Works to approve construction change orders within the approved contingency amount of ten percent (10%) of the contract amount; and,
C) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney.
end
Alternative Action(s):
Reject all bids and provide staff with direction.
Analysis:
The Oak View Branch Library is a temporary facility consisting of nine portable units located on Oak View Elementary School property. Replacement of the Library’s four heat pump package units was scheduled for FY 2025‑2026 but deferred due to leaks and deterioration in the existing roof system. The proposed project includes removal of the existing roof coating, sealants, deteriorated wood, and peeling paint; installation of new wood where needed; full recoating of the 5,400 square foot roof; installation of new gutters; rerouting of condensation lines; and application of new sealants to create a cohesive, long‑lasting system. Completion of the roof restoration will allow staff to proceed with the planned installation of new HVAC units. The roof recoating system provides a 10‑year installation warranty, a 2‑year manufacturer inspection warranty, and a 1‑year maintenance bond.
Staff conducted targeted outreach to qualified, licensed roofing contractors, advertised in the Huntington Beach Wave, and managed the bidding process through PlanetBids. A publicly advertised job walkthrough was held on May 26, 2026, with eighteen firms in attendance.
The engineer’s estimate for the project was $110,000. Bids were publicly opened on June 16, 2026. Staff received eight (8) bids ranging from $97,000 to $174,670.40.
|
Bidder’s Name |
Submitted and Verified Bid |
|
Universal Coatings, Inc. |
$97,000.00 |
|
Courtney, Inc. |
$99,755.80 |
|
JAX JCC, Inc. |
$103,140.84 |
|
Estate Design and Construction |
$109,500.00 |
|
AME Builders, Inc. |
$113,921.00 |
|
Bishop, Inc. |
$142,520.00 |
|
Best Contracting Services |
$168,444.00 |
|
Commercial & Industrial Roofing Co., Inc. |
$174,670.40 |
Universal Coatings, Inc. submitted the lowest responsive and responsible bid in the amount of $97,000. Staff reviewed the bid submission, contractor qualifications, licensing, and references and determined that Universal Coatings, Inc. is capable of successfully performing the work required under the contract. Therefore, staff recommends awarding a construction contract to Universal Coatings, Inc. in the amount of $97,000. Staff also recommends a construction contingency of ten percent (10%) to address unforeseen field conditions and necessary modifications that may be identified during construction.
The total project cost is $107,790.35, which includes the construction contract amount of $97,000, a ten percent (10%) construction contingency of $9,700, and $1,090.35 for materials testing.
Environmental Status:
This project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (Class 1 - Existing Facilities) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because the project consists of repair and restoration of an existing public facility involving negligible or no expansion of the existing use.
Strategic Plan Goal:
Non-Applicable
Attachment(s):
1. RCA Contract Agreement Summary
2. Construction Contract
3. PowerPoint Presentation