REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Al Zelinka, City Manager
VIA: Alvin Papa, Acting Director of Public Works
PREPARED BY: Debra Jubinsky, Senior Management Analyst
Subject:
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Approve and authorize the execution of Amendment No. 1 to the Professional Services Contract between City of Huntington Beach and HF&H Consultants, LLC for negotiation services for SB 1383 compliance to increase the contract amount by $40,000 for a total not to exceed $115,000
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Statement of Issue:
The City has an existing professional services contract with HF&H Consultants, LLC to provide negotiation services for SB 1383 compliance. The timeline for this process has exceeded the initial estimate, and additional services are required to complete the process. Staff is requesting approval of an amendment to the contract to increase the original $75,000 not to exceed limit by $40,000 for a total not to exceed contract of $115,000.
Financial Impact:
Funds in the amount of $40,000 are available in the Refuse Professional Services account no 50485103.69365.
Recommended Action:
recommendation
Approve and authorize the Mayor and City Clerk to execute “Amendment No. 1 to Professional Services Contract Between City of Huntington Beach and HF&H Consultants, LLC for Negotiation Services for SB 1383 Compliance.”
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Alternative Action(s):
Do not approve this Amendment, and direct staff on how to proceed.
Analysis:
On October 6, 2021 the City entered into a professional services contract with HF&H Consultants, LLC in the amount of $75,000 to review our existing Solid Waste Franchise Agreement and negotiate SB 1383 compliance with the City’s solid waste hauler, Republic Services. This process has extended beyond what was contemplated in the original service proposal, which is due in part to the bottleneck created by multiple jurisdictions negotiating for SB 1383 compliance at the same time with the same haulers.
HF&H Consultants, LLC were selected for this project, because of their expertise and experience with solid waste contracts, their experience with SB 1383 compliance, and their familiarity working with Republic Services on behalf of other cities. HF&H developed four SB 1383 Model Implementation Tools for CalRecycle that are used by jurisdictions statewide. In addition to Huntington Beach, their clients include the County of Orange and 10 cities in Orange County, including 8 that also contract with Republic Services.
It is necessary to continue their services to successfully complete the Franchise Agreement updates for SB 1383 compliance. Based on an estimate from HF&H, staff is proposing to increase the contract by $40,000 which includes $35,000 in additional services plus a small contingency of $5,000 for unforeseen issues. This Amendment increases the total not to exceed contract limit from $75,000 to $115,000. City Council approval is required for Professional Services contracts of $100,000 or greater.
Environmental Status:
Pursuant to CEQA Guidelines Section 15378(b)(5), administrative activities of governments that will not result in direct or indirect physical changes in the environment do not constitute a project.
Strategic Plan Goal:
Infrastructure & Parks
Attachment(s):
1. Amendment No. 1 to Professional Services Contract Between City of Huntington Beach and HF&H Consultants, LLC for Negotiation Services for SB 1383 Compliance
2. Professional Services Contract Between the City of Huntington Beach and HF&H Consultants, LLC for Negotiation Services for SB1383 Compliance
3. PowerPoint Presentation