REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Al Zelinka, City Manager
VIA: Sean Crumby, Director of Public Works
PREPARED BY: Chris Davis, Senior Administrative Analyst
Subject:
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Approve and authorize execution of a three-year Professional Services Agreement with Sierra Analytical Labs Inc. for Water Quality Analysis and Sampling Services in the amount of $360,000
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Statement of Issue:
Submitted for City Council approval is a professional services agreement with Sierra Analytical Labs for Water Quality Analysis and Sampling Services.
Financial Impact:
Funding in the amount of $120,000 is included in the Fiscal Year 2022/23 approved budget in Water Fund account 50685802.69365. Funding for future years will be requested during the appropriate budget submissions.
Recommended Action:
recommendation
Approve and authorize the Mayor and City Clerk to execute the “Professional Services Contract between the City of Huntington Beach and Sierra Analytical Labs, Inc. for Water Quality Analysis and Sampling Services.”
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Alternative Action(s):
Do not approve the professional services agreement. If the agreement is not approved, the City would be required to perform in-house testing and analysis required by State and Federal regulations. This in-house work would require hiring laboratory staff; testing supplies, equipment, and media; and application and assessment fees which are anticipated to cost more than the annual amount to contract with Sierra Analytical Labs.
Analysis:
All potable water in Huntington Beach meets or exceeds State and Federal standards. The City contracts with a State-approved laboratory to collect and analyze 40 bacteriological samples per week from the City’s water production and distribution system, as-required sampling and analysis during new pipeline construction and pipeline repair activities, and for lead and copper compliance testing as required by the State Water Resources Control Board Division of Drinking Water. The contract for the current contractor for water quality sampling and analyses expired in December 2022 and as a result, the City requires a new vendor to perform these essential services.
Requests for Proposals were posted on the Planet Bids website on August 17, 2022 in accordance with Huntington Beach Municipal Code Chapter 3.02. The Finance Department received bids for two qualified vendors, Sierra Analytical Labs, Inc. and Enthalpy Analytical. Sierra Analytical Labs received the highest rating from all three members of the proposal review panel. Sierra is considered one of the top water quality laboratories in the region, and the City has had a successful relationship with them in the past.
Environmental Status:
Pursuant to CEQA Guidelines Section 15378(b)(5), administrative activities of governments that will not result in direct or indirect physical changes in the environment do not constitute a project.
Strategic Plan Goal:
Financial Sustainability, Public Safety or Other
Attachment(s):
1. Professional Services Agreement with Sierra Analytical Labs, Inc.
2. Power Point Presentation