REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Al Zelinka, City Manager
VIA: Sean Crumby, Director of Public Works
PREPARED BY: Darren Sam, Senior Traffic Engineer
Subject:
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Accept bid and authorize execution of a construction contract with PTM General Engineering Services Inc., in the amount of $493,589 for the construction of the Utica Avenue Bicycle Boulevard Project (CC-1499) and authorize change orders not to exceed 15 percent and the use of project funding in the amount of $84,438 from the Citywide Mobility and Corridor Improvements Project
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Statement of Issue:
The Utica Avenue Bicycle Boulevard Project was advertised and six (6) bids were received and opened on August 30, 2022. City Council action to award the project to the lowest responsive and responsible bidder is requested to move the project forward for construction.
Financial Impact:
The cost estimate for the project construction is $893,668. Funds in the amount of $809,230 are available both in the Fiscal Year 2021/22 Capital Improvement Program (CIP) carry forward in Proposition 42 business unit 21990010 ($124,970) and OCTA Grant business unit 87390019 ($684,260). Staff is requesting that City Council authorize funding the remaining project amount of $84,438 from the Citywide Mobility and Corridor Improvements Project in Infrastructure Fund business unit 31440005.
Recommended Action:
recommendation
A) Accept the lowest responsive and responsible bid submitted by PTM General Engineering Services Inc., in the amount of $493,589; and,
B) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney; and,
C) Authorize the Director of Public Works to execute change orders not to exceed a total of 15 % of the contract construction costs, or $74,038; and,
D) Authorize the use of City Mobility and Corridor Improvements Project funding in the amount of $84,438 towards this project.
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Alternative Action(s):
Reject all bids and provide staff with alternate direction.
Analysis:
City staff submitted a grant application for the Utica Avenue Bicycle Boulevard Project under the Bicycle Corridor Improvement Program (BCIP) Call for Projects administered by the Orange County Transportation Authority (OCTA). The grant application was approved and subsequently construction funds were allocated to the project.
The BCIP is a federal Congestion Mitigation and Air Quality (CMAQ) funded program authorized under Moving Ahead for Progress in the 21st Century, the federal surface transportation program. The CMAQ program provides funding through annual appropriations to Orange County to be used for transportation-related projects that reduce congestion and improve air quality. The OCTA is responsible for selecting and collaborating with the California Department of Transportation in administering the selected projects. The City’s Utica Avenue Bicycle Boulevard Project was an identified project eligible to receive grant funding for bicycle boulevard improvements under the BCIP.
The Utica Avenue Bicycle Boulevard Project is located on Utica Avenue between Beach Boulevard and Main Street (Attachment 1). The project is identified in the City Bicycle Master Plan as a recommended bicycle boulevard facility. The project improvements incorporate street features to achieve these following goals:
1. Reduce motor vehicle traffic speeds more consistent with sharing the roadway with bicyclists,
2. Create an environment where motorists more readily recognize bicycle users and accept them as roadway users, and
3. Better accommodate pedestrians.
The project improvements consist of installation of bicycle boulevard signing and markings, construction of a bicycle-only-through passageway between adjoining cul-de-sacs on Utica Avenue between Lake Street and Alabama Street, and installation of a new traffic signal at the intersection of Lake Street and Utica Avenue. A complete set of plans and specifications are available for review at the Public Works counter during normal business hours.
Bids for the project were opened on August 30, 2022 and are listed in ascending order:
|
No. |
Bidder |
Submitted Bid |
|
1 |
PTM General Engineering Services Inc. |
$493,589.00 |
|
2 |
Elecnor Belco Electric Inc. |
$550,579.00 |
|
3 |
California Professional Engineering Inc. |
$563,136.75 |
|
4 |
Select Electric Inc. |
$569,850.00 |
|
5 |
DBX Inc. |
$575,033.00 |
|
6 |
Beador Construction Company Inc. |
$657,700.00 |
None of the submitted bids required corrections.
City staff recommends awarding a contract to PTM General Engineering Services, Inc., the lowest responsive and responsible bidder. The estimated project cost is $893,668 and is summarized below:
Contractor’s Bid $493,589
15% Construction Contingency $74,038
City Furnished Equipment $248,500
Contract Administration $77,541
Total $893,668
Additionally, staff is requesting that the Director of Public Works be given authorization to approve change orders on this project up to 15 percent of the construction bid rather than the standard 10 percent. The request is approximately equivalent to the standard 10 percent contingency based on the total of the construction contract amount plus City purchased materials. This authorization will provide the added flexibility needed to complete a typical construction project and be consistent with the 10 percent contingency limit intent.
The total project cost will be primarily covered by existing appropriations including OCTA grant. However, staff is requesting that City Council authorize funding the remaining project amount of $84,438 from the Citywide Mobility and Corridor Improvements Project in Infrastructure Fund business unit 31440005 towards this project to move forward with construction.
Citizen’s Infrastructure Advisory Board/Public Works Commission Action:
The Public Works Commission recommended the Utica Avenue Bicycle Boulevard Project at the June 16, 2021 public meeting of the Commission by a vote of 5-0-2 (Ferlita, Nguyen absent).
Environmental Status:
The project is categorically exempt pursuant to the California Environmental Quality Act, Section 15301 (c).
Strategic Plan Goal:
Infrastructure & Parks
Attachment(s):
1. Vicinity Map