REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Travis Hopkins, City Manager
VIA: Chau Vu, Director of Public Works
PREPARED BY: Frank Drevdahl, Capital Projects Administrator
Subject:
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Accept Lowest Responsive and Responsible Bid and Award Construction Contract to R.E. Schultz Construction, Inc. in the amount of $397,299.00 for the Drew Park and Robinwood Park Playground Improvements, CC1859 and CC1823
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Statement of Issue:
Bids for Drew Park and Robinwood Park Playground Improvements, CC1859 and CC1823 were publicly opened on June 23, 2026. Staff reviewed the bid submissions and determined that R.E. Schultz Construction, Inc. submitted the lowest responsive and responsible bid. City Council action is requested to award the construction contract to R.E. Schultz Construction, Inc. in the amount of $397,299.
Financial Impact:
The total project cost for Drew Park and Robinwood Park Playground Improvements, CC1859 and CC1823, including 10% contingency, and supplemental expenses is $442,028.19.
The project cost breakdown is provided below:
|
Item |
Amount |
|
Bid submitted by R.E. Schultz Construction, Inc. |
$397,298.35 |
|
10% Contingency |
$39,729.84 |
|
Supplemental Project Costs (Inspection Svs.) |
$5,000.00 |
|
Total Construction Cost: |
$442,028.19 |
Funding for the project is available in Account No. 22645016.82900 (Drew Park) and in Account No. 22845033.82900 (Robinwood Park).
Recommended Action:
recommendation
A) Accept the lowest responsive and responsible bid submitted by R.E. Schultz Construction, Inc. in the amount of $397,298.35; and,
B) Authorize the Director of Public Works to approve change orders up to ten percent (10%) of the contract amount in potential construction change orders; and,
C) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney.
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Alternative Action(s):
Reject all bids and provide staff with direction.
Analysis:
The City’s Fiscal Year (FY) 2025-2026 Capital Improvement Program (CIP) Budget included the playground improvements for both Drew Park, CC1859 and Robinwood Park, CC1823. These facilities are also included in the Park Playground & Equipment Replacement List. At Drew Park, scope elements include replacing the play structure, removing existing swings, installing a new swing in a revised location, and adding poured-in-place surfacing to both the play and swing areas. At Robinwood Park, work includes replacing two play structures, installing partial poured-in-place surfacing, and replenishing sand in the adventure play area. All playground equipment carries manufacturer warranties ranging from five years to lifetime depending on the component, along with a one-year maintenance bond.
Staff reached out to locally qualified, licensed contractors, and advertised the project in the Huntington Beach Wave, and on PlanetBids. A job walkthrough was publicly advertised for June 2, 2026, with twenty (20) firms were in attendance.
The engineer’s estimate for the project was $560,000. Bids were publicly opened on June 23, 2026. Staff received five (5) bids ranging from $397,298.35 to $589,300.71.
|
Bidder’s Name |
Submitted and Verified Bid |
|
R.E. Schultz Construction, Inc. |
$397,298.35 |
|
Micon Construction, Inc. |
$414,840.00 |
|
HCI, Inc. |
$439,470.28 |
|
Prestige Prime Engineering |
$466,070.64 |
|
Shiraz Construction |
$589,300.71 |
R.E. Schultz Construction, Inc. submitted the lowest responsive and responsible bid. Staff reviewed all required contractor qualifications, licensing, and references and confirmed the firm’s ability to successfully complete the project.
Staff recommends awarding the construction contract to R.E. Schultz Construction, Inc. in the amount of $397,298.35, along with a 10% contingency to address unforeseen field conditions or necessary modifications during construction. The total project cost of $442,028.19 includes the contract amount, contingency, and inspection.
Environmental Status:
This project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15302 (Class 2 - Replacement or Reconstruction) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because the project consists of replacing existing playground equipment and associated improvements at existing public parks with new facilities serving substantially the same purpose and capacity.
Strategic Plan Goal:
Non-Applicable
Attachment(s):
1. RCA Contract Agreement Summary
2. Construction Contract
3. PowerPoint Presentation