REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Travis Hopkins, City Manager
VIA: Chau Vu, Director of Public Works
PREPARED BY: Johanna Bonaparte, Management Analyst
Subject:
title
Approve Sole Source Procurement Request and Service Agreement with ReNewell Fleet Services, LLC for Fire Department Emergency Vehicle Maintenance, Annual Not-to-Exceed $200,000
body
Statement of Issue:
The Public Works Department requires a qualified vendor to perform maintenance and repair services for the City’s Pierce-manufactured fire apparatus. City Council approval is requested for a three-year Service Agreement with ReNewell Fleet Services, LLC, with an annual not-to-exceed amount of $200,000, along with approval of a Sole Source Justification, to provide emergency vehicle maintenance and repair services for the Fire Department.
Financial Impact:
Funding for this request is available in the Fire Fleet Maintenance Account (10085705.64720). No additional funds are requested.
Recommended Action:
recommendation
Approve a Service Agreement and Sole Source Justification with ReNewell Fleet Services, LLC, for Fire Department emergency vehicle maintenance and repair services.
end
Alternative Action(s):
Do not approve the Service Agreement and Sole Source Procurement Request and direct staff accordingly.
Analysis:
ReNewell Fleet Services, LLC, is the Original Equipment Manufacturer (OEM)-authorized service provider for Pierce fire apparatus. No other fire apparatus repair vendors in the region possess the proprietary technical information, certified parts access, specialized tooling, or manufacturer-authorized training required to service Pierce fire engines in accordance with OEM specifications.
Sixteen of the City’s seventeen fire engines are Pierce-manufactured units. Continued use of an OEM-authorized provider is necessary to ensure proper maintenance, preserve manufacturer warranties, and maintain the operational reliability and safety of the Fire Department’s emergency response fleet. For these reasons, staff recommends City Council approval of the Service Agreement and Sole Source Justification to ensure uninterrupted, manufacturer-compliant maintenance services for the City’s fire apparatus.
Environmental Status:
Pursuant to CEQA Guidelines Section 15378(b)(5), administrative activities of governments that will not result in direct or indirect physical changes in the environment do not constitute a project.
Strategic Plan Goal:
Non Applicable - Administrative Item
For details, visit www.huntingtonbeachca.gov/strategicplan.
Attachment(s):
1. RCA Contract Agreement Summary
2. Service Agreement
3. Sole Source Justification
4. PowerPoint Presentation