REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Travis Hopkins, City Manager
VIA: Chau Vu, Director of Public Works
PREPARED BY: Eric Tello, Assistant Civil Engineer
Subject:
title
Accept the lowest responsive and responsible bid and authorize execution of a construction contract with All American Asphalt in the amount of $1,684,111.00 for the FY 24/25 Arterial Rehabilitation Project, CC-1771
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Statement of Issue:
On May 8, 2025, bids were publicly opened for the FY 24/25 Arterial Rehabilitation Project. City Council action is requested to award the construction contract to All American Asphalt, the lowest responsive and responsible bidder.
Financial Impact:
The total cost for the project is $1,952,522.10 with the breakdown as follows:
|
Construction - Base Bid |
$1,684,111.00 |
|
Contingency - 10% |
$168,411.10 |
|
Material and Inspection Services |
$100,00.00 |
|
Total Project Cost |
$1,952,522.10 |
Funds for this project are available in the current fiscal budget as follows:
|
RMRA |
Acct. |
124790008.82300 |
$ 1,952,522.10 |
|
Total Funds Available |
|
$ 1,952,522.10 |
Recommended Action:
recommendation
A) Accept the lowest responsive and responsible bid submitted by All American Asphalt in the amount of $1,684,111.00 (Base Bid); and,
B) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney.
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Alternative Action(s):
Do not approve the recommended actions, and direct staff accordingly.
Analysis:
This project will rehabilitate approximately a half (0.5) mile of the arterial segment on 17th Street, from Main Street to Palm Avenue. The street improvements will include installation of asphalt concrete pavement, traffic loops, updated signing and striping, limited replacement of concrete curbs, gutters, sidewalks and access ramps, and tree replacement. This street segment has been chosen per the Pavement Management Plan which lists 17th Street with a minimum existing Pavement Condition Index (PCI) rating of 42 on a scale of 0 to 100, with 100 rating being the best condition. A PCI rating of 42 reflects that the pavement is in very poor condition, warranting the rehabilitation of this segment.
This project uses a sustainable paving material, Rubberized Asphalt Concrete (RAC). RAC contains crumb rubber derived from 100% California waste tire rubber, reduces tire noise, and provides a skid-resistant surface. A 2-inch layer of RAC includes over 2,000 waste tires per lane mile. This project will divert approximately 4,000 waste tires that would otherwise end up in a landfill.
Bids were opened on May 8, 2025, with the following results:
|
Bidder’s Name |
Bid Amount |
|
All American Asphalt |
$1,684,111.00 |
|
DASH Construction Company, Inc. |
$1,707,350.00 |
|
Sequel Contractors, Inc. |
$1,764,340.00 |
|
R.J. NOBLE COMPANY |
$1,784,500.00 |
|
Vido Samarzich Inc. |
$1,846,110.00 |
|
Hillcrest Contracting, Inc. |
$1,880,066.00 |
|
Excel Paving |
$1,898,285.00 |
|
Hardy & Harper, Inc. |
$1,910,000.00 |
|
Onyx Paving Company, Inc. |
$2,345,000.00 |
Staff recommends awarding a contract to All American Asphalt in the amount of $1,684,111.00. All American Asphalt has successfully completed similar construction projects in the City, including our latest Zone Maintenance Overlay Project, CC-1812. The total project cost is estimated to be $1,952,522.10, which includes the construction contract, construction contingency, inspection, and supplemental services (soils and materials testing).
Environmental Status:
This project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15031c under Class 1 of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment.
Strategic Plan Goal:
Non Applicable - Administrative Item
Attachment(s):
1. Construction Contract
2. Vicinity Map
3. PowerPoint