REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Eric G. Parra, Interim City Manager
VIA: Scott M. Haberle, Fire Chief
PREPARED BY: Bonnie To, Principal Management Analyst
Subject:
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Approve and authorize execution of a Professional Services Contract with Hoag Clinic for medical/wellness blood cancer and ultrasound screening
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Statement of Issue:
The Huntington Beach Fire Department (HBFD) was awarded the FY 2022 Assistance to Firefighters Grant in the amount of $144,290.90 for cancer screening physicals for sworn fire personnel. There is a 10% non-federal matching funds requirement of $14,429.10, which will be absorbed by the Fire Department’s operating budget. Therefore, the total project amount is $158,720.00. City Council previously approved and accepted the FY 2022 Assistance to Firefighters Grant.
Staff conducted a Request for Proposals (RFP) and staff is requesting that City Council authorize and approve the execution of a contract with Hoag Clinic for medical/wellness blood cancer and ultrasound screening. HBFD’s project objective is to provide cancer screenings and related ultrasounds to prioritize wellness of the department's firefighters.
Financial Impact:
There is no financial impact to the City.
Recommended Action:
recommendation
A) Approve and authorize the Mayor and City Clerk to execute a Professional Services Contract between the City of Huntington Beach and Hoag Clinic for medical/wellness blood cancer and ultrasound screening for an amount not to exceed $158,720.
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Alternative Action(s):
Do not approve and direct staff accordingly.
Analysis:
With the approval of the Assistance to Firefighters 2022 Grant (AFG) budget and guidelines, HBFD was seeking bloodwork panels to include a cancer detection bloodwork screen and ultrasound screenings for the Fire Department. HBFD’s focus on personnel health, wellness, and safety also aligns with the AFG's focus on enhancing safety of the public and firefighters. The City published a RFP for medical/wellness blood cancer and ultrasound screenings on March 19, 2024. A total of four bids were received, and they were evaluated and scored independently by a panel of four evaluators. After taking into consideration the evaluation criteria, Hoag Clinic was selected as the vendor for the medical/wellness blood cancer and ultrasound screening. Hoag Clinic provided a bid and cost submission that included blood screening, cardiovascular and cancer screening, and optional pelvic screening. The bid also included options of a large-scale screening event or a blood cancer screening added to the annual firefighter wellness exam.
Environmental Status:
This action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.
Strategic Plan Goal:
Goal 2 - Fiscal Stability, Strategy A - Consider new revenue sources and opportunities to support the City's priority initiatives and projects.
For details, visit www.huntingtonbeachca.gov/strategicplan <http://www.huntingtonbeachca.gov/strategicplan>.
Attachment(s):
1. RFP Submission from Hoag
2. Agreement with Hoag Clinic