REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Al Zelinka, City Manager
VIA: Alvin Papa, Acting Director of Public Works
PREPARED BY: Joseph Fuentes, Senior Civil Engineer
Subject:
title
Accept the lowest responsive and responsible bid, and authorize execution of a construction contract with R.J. Noble in the amount of $4,137,704.00 for the Banning Avenue Street Improvements, CC-1711.
body
Statement of Issue:
On May 25, 2023, bids were publicly opened for the Banning Avenue Street Improvements Project, CC-1711. City Council action is requested to award the construction contract to R.J. Noble, the lowest responsive and responsible bidder.
Financial Impact:
Total cost for the project is $4,651,473.65 with the breakdown as follows:
|
Construction - Base Bid |
$ |
3,487,004.00 |
|
Construction - Additive Alternative D (Street Lighting) |
$ |
650,700.00 |
|
Contingency (10%) |
$ |
413,770.40 |
|
Inspection Services |
$ |
77,615.25 |
|
Geotechnical Testing |
$ |
22,384.00 |
|
TOTAL PROJECT COST |
$ |
4,651,473.65 |
Funds for this project are available in the current fiscal budget as follows:
|
RMRA |
Acct. |
124790006.82300 |
|
$ |
2,700,000.00 |
|
Infrastructure Funds |
Acct. |
31490018.82000 |
|
$ |
100,000.00 |
|
AES |
Acct. |
128485001.82800 |
|
$ |
1,700,000.00 |
|
Infrastructure Funds |
Acct. |
31490016.82300 |
|
$ |
151,473.65 |
|
TOTAL FUNDS AVAILABLE |
$ |
4,651,473.65 |
Recommended Action:
recommendation
A) Accept the lowest responsive and responsible bid submitted by RJ Noble in the amount of $4,137,704.00 (Base Bid + Additive Alternative D); and
B) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney.
end
Alternative Action(s):
1. Reject all bids and reevaluate project scope; or
2. Award Banning Avenue with the base bid, no roundabout, and no additional street lights, in the amount of $3,487,004.00 (Base Bid); or
3. Award Banning Avenue with the base bid, the roundabout, and additional street lights, in the amount of $5,720,372.50 (Base Bid + Additive Alternative C + Additive Alternative D)
Analysis:
This project will rehabilitate Banning Avenue from Magnolia Street to Brookhurst Street, providing a new asphalt overlay that includes 2-inches of rubberized asphalt concrete (RAC), slurry seal installation, utility cover replacement, new landscaped medians, and new traffic striping and signage. Improvements also include limited replacement of concrete curb, gutter, sidewalk, driveway approaches, access ramps, and trees. The Banning Avenue street segments have existing Pavement Condition Indexes (PCI’s) between 37 (Very Poor) to 75 (Good) and warrant rehabilitation now to avoid continued deterioration that will require considerably higher reconstruction costs in the future.
This project overlay uses RAC, a sustainable paving material made with crumb rubber from 100% California waste tires. A 2-inch layer of RAC includes over 2,000 waste tires per lane mile. In total, this project will divert approximately 20,000 waste tires that would otherwise end up in a landfill.As a result, reimbursement from the CalRecycle RAC grant in the amount of $10,000 is anticipated upon project completion.
Due to rapidly rising construction costs and potential budget constraints, this project was bid with three additive alternates to allow contract award flexibility. Bids were publicly opened on May 25, 2023 with two bids received:
|
BIDDER’S NAME |
BID AMOUNT |
|
R.J. Noble |
$ 5,872,074.00 |
|
All American Asphalt |
$ 6,822,916.00 |
R.J. Nobles bid breakdown was as follows:
|
(A) Base Bid |
$ |
3,487,004.00 |
|
(B) Additive Alt. - Banning and Bushard Intersection Improvements |
$ |
151,701.50 |
|
(C) Additive Alt. - Banning and Bushard Roundabout Installation |
$ |
1,582,668.50 |
|
(D) Additive Alt. - Banning Street Lighting Improvements |
$ |
650,700.00 |
|
BASIS OF AWARD (A + B + C + D) |
$ |
5,872,074.00 |
Additive Alternate B
This scope includes improvements at the intersection of Banning and Bushard. Staff recommends this alternative only if the roundabout (Additive Alternate C), which are the preferred solution from southeast area residents - are not implemented under this project or future projects. The scope includes construction of curb ramps, slurry seal, and striping.
Additive Alternate C
The roundabout installation at Banning and Bushard is a traffic calming measure that was proposed to replace the existing 4-way stop in response to a survey where residents voiced their concerns about vehicles performing donuts in the intersection and speeding. The roundabout is anticipated to add beautification features and provide a traffic calming measure to the street corridor.
Additive Alternate D
At the request of the southeast area residents, additional streetlights are recommended to be installed to improve the existing streetlight illumination along Banning for improved safety and visibility at night.
Recommendation
Based on the project funding available, staff recommends awarding a contract to R.J. Noble in the amount of $4,137,704 for Base Bid plus Additive Alternative D (lighting improvements) only. R.J. Noble has successfully completed similar arterial construction projects in the City. The total estimated project cost is $4,651,473.65, which includes construction, contingency and supplemental services (e.g. inspection and construction geotechnical testing).
Although Additive Alternative C (roundabouts) would enhance the street corridor, staff recommends deferring them to allow time to seek outside funding opportunities to partially fund these improvements. Staff plans to apply for OC Complete Streets Grant funding for the roundabout, which is intended to support local-agency projects in Orange County that support complete streets and have a transportation nexus. The roundabout project meets the application criteria for safety, access, and community engagement. If awarded, the grant will supplement approximately 88 percent of the project costs with the City providing the remaining 12 percent. The application deadline is September 15, 2023. If the grant is not procured, the roundabout will be reissued for a construction bid in Summer 2025 with staff proposing to fund the work with unallocated AES funds and current Mobility Infrastructure Funds.
For the recommended scope of work (Base Bid plus Additive Alternative D), the Fiscal Year 2023/24 Capital Improvement Budget includes the use of $2,560,000 of AES funds for Complete Streets Improvements, of which $1 million was originally planned for Banning Avenue to address the rehabilitation and lighting concerns. After evaluating the various options, staff will now need to use $1,700,000 of the $2,560,000 of AES funds for Complete Streets to fully fund this project. Remaining funds are currently budgeted in the FY23/24 Capital Improvement Budget.
Staff will return to the community for feedback to reevaluate and prioritize the other planned projects (bike lane enhancements on Newland, Magnolia, and Bushard, 4 radar feedback signs, and landscaped medians on Magnolia and Hamilton) to fit within the remaining AES Complete Streets Improvements project budget.
Public Works Commission Action:
The Public Works Commission reviewed the project and on April 19, 2023 approved the project with a vote of (7 Yes - 0 No).
Environmental Status:
The project is categorically exempt pursuant to Class 1, section 15031c of the California Environmental Quality Act.
Strategic Plan Goal:
Infrastructure & Parks
Attachment(s):
1. Vicinity Map
2. Power Point Presentation