REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Travis Hopkins, City Manager
VIA: Chau Vu, Director of Public Works
PREPARED BY: Frank Drevdahl, Capital Projects Administrator
Subject:
title
Accept Lowest Responsive and Responsible Bid and Award a Construction Contract to Rolcom, Inc. in the amount of $541,750.28 for the Main Street Seatwall Improvements, CC1913
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Statement of Issue:
Bids for Main Street Seatwall Improvements, CC1913 were publicly opened on August 24, 2026. After reviewing all bid submissions, staff recommends that the City Council award the construction contract to Rolcom, Inc., the lowest responsive and responsible bidder in the amount of $541,750.28.
Financial Impact:
The total project cost for the Main Street Seatwall Improvements is $600,925.31, as itemized below:
|
Item |
Amount |
|
Base Bid submitted by Rolcom, Inc. |
$541,750.28 |
|
10% Contingency |
$54,175.03 |
|
Supplemental Project Costs (Inspection Services) |
$5,000.00 |
|
Total Project Cost: |
$600,925.31 |
The available funding for this project is $400,000.00 from Visit Huntington Beach (VHB). Staff is requesting that City Council appropriate additional funding in the amount of $200,925.31 from the Infrastructure Fund (314) to cover the total project cost.
Recommended Action:
recommendation
A) Authorize the appropriation of $200,925.31 from the Infrastructure Fund (314) balance; and,
B) Reject bids 1 - 7, with bidders 1, 2, and 6 withdrawing and bidders 3 - 5, and 7 being deemed non-responsive; and,
C) Accept the lowest responsive and responsible bid submitted by Rolcom, Inc. in the amount of $541,750.28; and,
D) Authorize the Director of Public Works to approve construction change orders within the approved contingency amount of ten percent (10%) of the contract amount; and,
E) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney.
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Alternative Action(s):
Reject all bids and provide staff with direction.
Analysis:
The Main Street Seatwall Improvements project was conceptualized in collaboration with Visit Huntington Beach (VHB). VHB agreed to allocate Tourism Enhancement Program (TEP) funding, which supports projects intended to enhance the visitor experience. These funds were used to work with Studioneleven an architectural firm, to prepare the conceptual design, project plans, and construction documents.
The proposed project consists of removing the existing seatwall caps, adding a new stepped feature, applying brick where needed, adding new seatwall caps, painting the existing and newly added bricks, and adding a powder-coated aluminum HB logo. The project also includes product specific warranties of one-year and a one‑year maintenance bond.
Staff conducted targeted outreach to qualified contractors, advertised the project in the Huntington Beach Wave, and administered the bid process through PlanetBids. A publicly advertised job walkthrough was held August 11, 2026, with seventeen (17) firms in attendance.
The engineer’s estimate for the project was $400,000. On August 24, 2026, staff publicly opened eight (8) bids ranging from $156,900 to $541,750:
|
|
Bidder’s Name |
Submitted and Verified Bid |
|
1. |
Stronghouse Builders, Inc. |
$156,900.00 |
|
2. |
Mor1s Construction Corporation |
$172,575.00 |
|
3. |
VM Construction Form, Inc. |
$194,700.00 |
|
4. |
ARIX, Inc. |
$249,806.50 |
|
5. |
Reinhart Builders |
$368,263.14 |
|
6. |
Cheloletty Engineering, Inc. |
$452,750.00 |
|
7. |
JNH Construction, Inc. |
$509,960.00 |
|
8. |
Rolcom, Inc. |
$541,750.28 |
Beginning on August 24, 2026, when bids were publicly opened, staff began a thorough review of the bids. During staff’s review, Biders 1 - 7 were determined to contain material deficiencies affecting responsiveness to the solicitation requirements: failure to possess the appropriate contractor’s license (C-29 Masonry) at the time of bid submission pursuant to Public Contract Code (PCC) § 3300. The affected bidders were notified of the deficiencies, and the bids were either withdrawn (bidders 1, 2, and 6) or determined to be non-responsive (bidders 3 - 5, and 7). No further action has been taken.
Rolcom, Inc. submitted the lowest responsive and responsible bid in the amount of $541,750.28. Staff reviewed the bid submission, contractor qualifications, licensing, and references and determined that Rolcom, Inc. is capable of successfully performing the work required under the contract. Therefore, staff recommends awarding a construction contract to Rolcom, Inc. in the amount of $541,750.28. Staff also recommends a construction contingency of ten percent (10%) to address unforeseen field conditions and necessary modifications that may be identified during construction.
The total project cost of $600,925.31 includes the construction contract amount of $541,750.28, a ten percent (10%) construction contingency of $54,175.03, and $5,000.00 for Inspection Services.
Environmental Status:
This project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (Class 1 - Existing Facilities) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because the project consists of repair and restoration of an existing public facility involving negligible or no expansion of the existing use.
Strategic Plan Goal:
Non-Applicable
Attachment(s):
1. RCA Contract Agreement Summary
2. Construction Contract
3. PowerPoint Presentation