REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Oliver Chi, City Manager
PREPARED BY: Stephanie Beverage, Director of Library Services
Subject:
title
Approve and authorize execution of the Professional Services Contract between the City of Huntington Beach and Noll & Tam Architects to Complete a Library Facilities Master Plan Utilizing Restricted Library Development Impact Fee Funds; and, approve appropriation of funds
body
Statement of Issue:
Staff is requesting City Council authorization to execute a contract for professional services with Noll & Tam Architects to complete a Library Facilities Master Plan.
Financial Impact:
The Library Development Impact Fee (Fund 229) has an existing fund balance of $1.1 M available for library facility improvements. The proposed Library Facilities Master Plan with Noll & Tam Architects will cost $289,697, and is allowable Library Development Impact Fee expenditure.
Recommended Action:
recommendation
Approve and authorize the City Manager to execute “Professional Services Contract Between the City of Huntington Beach and Noll & Tam Architects for a Library Facilities Master Plan” and appropriate $289,697 in the Library Development Impact Fund (Business Unit 22950001).
end
Alternative Action(s):
Do not approve and award the contract, and direct staff to take alternate action.
Analysis:
Most major library systems conduct regular Master Planning projects to help set direction and guide the investment in and development of library services and the facilities that support those services. The master planning process involves extensive community engagement, to assess the community’s aspirations and needs, while looking at economic changes, demographics, trends within the Library field and in society as a whole, to determine the scope and direction for services and facility development.
The Huntington Beach Public Library has not engaged in a master planning process since the 1980s, and there have been many changes and developments in libraries and library services since then. In 2019, during strategic planning, the City Council identified a Library Facilities Master Plan as a strategic objective. As we look ahead, and consider how the City changes, this is the time to engage the community and City stakeholders about the library and library system we will need moving through the 21st Century.
In February 2020, the City issued an RFP for a Library Facilities Master Plan. The City received four qualified proposals from Architectural Design firms. All four proposals were from excellent, reputable firms with experience working with libraries of all sizes. A team with representatives from the Library, Public Works and Community Development Department conducted the review of proposals. The top two firms were invited to interview. This round of interviews was completed in May of 2020. After review and discussion, staff recommended selecting Noll & Tam Architects for the project.
Noll & Tam has planned and designed more than 60 libraries and community centers since their founding in 1992 - from master planning, to large new buildings to small, complex renovations. Joining with Noll & Tam will be the Margaret Sullivan Studio, a national leader in working with public libraries and mission-driven institutions. Since the firm’s establishment in 2014, Margaret Sullivan Studio has worked with more than 40 public library systems to define their 21st century libraries. The project timeline is 6 months, and involves extensive community engagement through a variety of tools and methods designed to facilitate communication during these challenging times.
The Library Development Impact Fund specifically supports master planning, to ensure that the City has an effective guide for investment and development of the Library in support of our changing City and community. The LDIF will easily cover the entire cost for this project, and will provide the City with a robust Library Facilities Master Plan.
Environmental Status: Not applicable.
Strategic Plan Goal: Enhance and maintain high quality City services
Attachment(s):
1. Noll & Tam Architects Proposal
2. Professional Services Contract for Library Facilities Master Plan
3. Insurance Certificate
4. Professional Services Award Analysis