REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Travis Hopkins, City Manager
VIA: Chau Vu, Director of Public Works
PREPARED BY: Max Olin, Capital Projects Administrator
Subject:
title
Accept the lowest responsive and responsible bid and authorize execution of a construction contract with Hardy & Harper, Inc. in the amount of $3,278,000 for the Residential Zone 3 Overlay Maintenance Project, CC-1839
body
Statement of Issue:
On January 16, 2026, bids were publicly opened for the Residential Zone 3 Overlay Maintenance Project. City Council action is requested to award the construction contract to Hardy & Harper, Inc., as the lowest responsive and responsible bidder.
Financial Impact:
The total cost of the project, including contingency and supplemental expenses, is $3,785,800. Funds are available in the current fiscal year budget in the following accounts:
|
Funding Source |
Account |
Amount |
|
Measure M Fund |
21390042.82300 |
$1,000,000 |
|
Measure M Fund |
21390043.82300 |
$528,877 |
|
Water Fund |
50691050.82300 |
$200,000 |
|
Sewer Fund |
51185105.82300 |
$200,000 |
|
Prop 42 |
21990011.82300 |
$750,000 |
|
Gas Tax |
20790064.82300 |
$1,106,923 |
|
Total Funds Available: |
$3,785,800 |
Recommended Action:
recommendation
A) Accept the lowest responsive and responsible bid submitted by Hardy & Harper, Inc., in the amount of $3,278,000; and
B) Authorize the Director of Public Works to approve change orders up to 10% contingency in potential construction change orders; and
C) Authorize the Mayor and City Clerk to execute a construction contract with Hardy & Harper, Inc. in a form approved by the City Attorney.
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Alternative Action(s):
Reject all bids or provide staff with alternative action.
Analysis:
This project will rehabilitate pavement on approximately 75 of the worst residential street segments within Maintenance Zone 3, which is the third zone of the City’s 12-Zone Maintenance Program. Work will include limited localized pavement repairs, crack sealing, cold milling, striping, and placement of an asphalt overlay. Bids were publicly opened on January 16, 2026, with the following results:
|
BIDDER'S NAME |
BID AMOUNT |
|
Hardy & Harper, Inc. |
$3,278,000 |
|
Calmex Engineering, Inc. |
$3,354,282 |
|
R.J. Noble Company |
$3,455,650 |
|
Onyx Paving Company, Inc. |
$3,456,000 |
|
Sequel Contractors, Inc. |
$3,558,250 |
Hardy & Harper, Inc. has provided acceptable experience on similar projects in the past; therefore, staff recommends awarding a contract to Hardy & Harper, Inc., in the amount of $3,278,000. The total project cost is $3,785,800, which includes the construction contract of $3,278,000, a ten percent (10%) construction contingency of $327,800, supplemental expenses of $90,000 for inspection, and $90,000 for survey monument preservation. The engineer’s estimate for this project is $5,000,000.
Environmental Status:
This action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.
Strategic Plan Goal:
Non Applicable - Administrative Item
For details, visit www.huntingtonbeachca.gov/strategicplan.
Attachment(s):
1. RCA Contract Agreement Summary
2. Construction Contract
3. Vicinity Map
4. PowerPoint Presentation