REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Travis Hopkins, Acting City Manager
VIA: Chau Vu, Director of Public Works
PREPARED BY: Max Olin, Capital Projects Administrator
Subject:
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Accept the lowest responsive and responsible bid and authorize execution of a construction contract with All American Asphalt in the amount of $4,138,097 for the Residential Zone 2 Overlay Maintenance Project, CC-1812
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Statement of Issue:
On January 7, 2025, bids were publicly opened for the Residential Zone 2 Overlay Maintenance Project. City Council action is requested to award the construction contract to All American Asphalt, the lowest responsive and responsible bidder.
Financial Impact:
The total cost of the project, including contingency and supplemental expenses, is $4,781,907. Funds for this project are available in the current fiscal year budget in the Infrastructure Fund 31490024.82300 ($1,270,900), Measure M Fund 21390038.82300 ($2,060,400), Gas Tax Account 20790062.82300 ($1,150,607), Water Fund Account 50685206.82300 ($150,000) and Sewer Fund Account 51185104.82300 ($150,000).
Recommended Action:
recommendation
A) Accept the lowest responsive and responsible bid submitted by All American Asphalt in the amount of $4,138,097; and,
B) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney.
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Alternative Action(s):
Do not approve, and direct staff accordingly.
Analysis:
This project will rehabilitate the pavement for approximately 110 of the most in need residential street segments in Maintenance Zone 2 which is the second zone of the 12 Maintenance Zone Program. Maintenance Zone 2 is bound by Warner Avenue to the north, Beach Boulevard to the east, Ellis Avenue to the south, and Springdale Street to the west. Work will include limited localized pavement repairs, crack sealing, cold milling, striping, and an asphalt overlay. Bids were publicly opened on January 7, 2025, with the following results:
|
BIDDER'S NAME |
BID AMOUNT |
|
All American Asphalt |
$4,379,897 |
|
Hardy & Harper, Inc. |
$4,590,000 |
|
R.J. Noble Company |
$4,779,625 |
|
Excel Paving |
$4,983,400 |
|
Onyx Paving Company, Inc. |
$5,150,000 |
A decrease of the quantities in the bid was necessary to stay within the CIP budget and to keep the overall costs of the project down. All American Asphalt has provided acceptable experience on similar projects in the past. Therefore, staff recommends awarding a contract to All American Asphalt in the amount of $4,138,097. This total includes the construction contract of $4,138,097 plus ten percent (10%) construction contingency of $413,810. In addition, supplemental expenses of $80,000 for inspection and $150,000 for survey monument preservation. The engineer’s estimate for this project was $5,000,000.
Environmental Status:
This action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.
Strategic Plan Goal:
Non Applicable - Administrative Item
For details, visit www.huntingtonbeachca.gov/strategicplan.
Attachment(s):
1. Vicinity Map
2. PowerPoint Presentation