REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Travis Hopkins, City Manager
VIA: Chau Vu, Director of Public Works
PREPARED BY: Joseph Fuentes, Principal Civil Engineer
Subject:
title
Approve and authorize execution of Professional Services Contracts for On-Call General Civil Engineering and Professional Consulting Services with Anchor QEA, Inc.; Ardurra Group, Inc.; AZTEC Engineering Group, Inc.; Bowman Consulting Group Ltd.; Cannon Corporation; CWE; EEC Environmental; GHD Inc.; H W Lochner; Harris & Associates, Inc.; HDR Engineering, Inc.; HR Green Pacific, Inc.; Huitt-Zollars, Inc.; Kabbara Engineering; Kreuzer Consulting Group; Michael Baker International, Inc.; Michael K. Nunley and Associates, Inc.; Moffatt & Nichol; Onward Engineering; Pacific Advanced Civil Engineering, Inc.; Proactive Engineering Consultants, Inc.; Psomas; Glenn A. Rick Engineering Company; SA Associates; Stantec Consulting Services Inc.; TAIT & Associates, Inc.; and Tetra Tech
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Statement of Issue:
The Public Works Department requires professional general civil engineering consulting services on an on-call or as-needed basis to support staff in the planning, design, inspection, and testing of local, state, and federally funded capital improvement projects, most of which are identified in the annual Capital Improvement Program (CIP). As such, Public Works advertised a Request for Qualifications (RFQ) for these services and recommends awarding on-call general engineering consulting services contracts.
Financial Impact:
Funding for the use of these contracts is included in the Public Works budget, including the Capital Improvement Program (CIP). Each approved CIP project includes a budget that allocates sufficient funds for design, environmental compliance, engineering, construction, project management, and other necessary costs. No funds will be expended under these contracts unless approved as part of the City’s annual budget. The recommended actions do not require any additional funding.
Recommended Action:
recommendation
A) Approve and authorize the Mayor and City Clerk to execute $2,000,000 “Professional Services Contract between the City of Huntington Beach and Anchor QEA, Inc. for On-Call Civil Engineering and Professional Consulting Services”; and
B) Approve and authorize the Mayor and City Clerk to execute $2,000,000 “Professional Services Contract between the City of Huntington Beach and Ardurra Group, Inc. for On-Call Civil Engineering and Professional Consulting Services”; and
C) Approve and authorize the Mayor and City Clerk to execute $2,000,000 “Professional Services Contract between the City of Huntington Beach and AZTEC Engineering Group, Inc. for On-Call Civil Engineering and Professional Consulting Services”; and
D) Approve and authorize the Mayor and City Clerk to execute $2,000,000 “Professional Services Contract between the City of Huntington Beach and Bowman Consulting Group Ltd for On-Call Civil Engineering and Professional Consulting Services”; and
E) Approve and authorize the Mayor and City Clerk to execute $2,000,000 “Professional Services Contract between the City of Huntington Beach and Cannon Corporation for On-Call Civil Engineering and Professional Consulting Services”; and
F) Approve and authorize the Mayor and City Clerk to execute $2,000,000 “Professional Services Contract between the City of Huntington Beach and CWE for On-Call Civil Engineering and Professional Consulting Services”; and
G) Approve and authorize the Mayor and City Clerk to execute $2,000,000 “Professional Services Contract between the City of Huntington Beach and EEC Environmental for On-Call Civil Engineering and Professional Consulting Services”; and
H) Approve and authorize the Mayor and City Clerk to execute $2,000,000 “Professional Services Contract between the City of Huntington Beach and GHD, Inc. for On-Call Civil Engineering and Professional Consulting Services”; and
I) Approve and authorize the Mayor and City Clerk to execute $2,000,000 “Professional Services Contract between the City of Huntington Beach and H. W. Lochner for On-Call Civil Engineering and Professional Consulting Services”; and
J) Approve and authorize the Mayor and City Clerk to execute $2,000,000 “Professional Services Contract between the City of Huntington Beach and Harris & Associates, Inc. for On-Call Civil Engineering and Professional Consulting Services”; and
K) Approve and authorize the Mayor and City Clerk to execute $2,000,000 “Professional Services Contract between the City of Huntington Beach and HDR Engineering, Inc. for On-Call Civil Engineering and Professional Consulting Services”; and
L) Approve and authorize the Mayor and City Clerk to execute $2,000,000 “Professional Services Contract between the City of Huntington Beach and HR Green Pacific, Inc. for On-Call Civil Engineering and Professional Consulting Services”; and
M) Approve and authorize the Mayor and City Clerk to execute $2,000,000 “Professional Services Contract between the City of Huntington Beach and Huitt-Zollars, Inc. for On-Call Civil Engineering and Professional Consulting Services”; and
N) Approve and authorize the Mayor and City Clerk to execute $2,000,000 “Professional Services Contract between the City of Huntington Beach and Kabbara Engineering for On-Call Civil Engineering and Professional Consulting Services”; and
O) Approve and authorize the Mayor and City Clerk to execute $2,000,000 “Professional Services Contract between the City of Huntington Beach and Kreuzer Consulting Group for On-Call Civil Engineering and Professional Consulting Services”; and
P) Approve and authorize the Mayor and City Clerk to execute $2,000,000 “Professional Services Contract between the City of Huntington Beach and Michael Baker International, Inc. for On-Call Civil Engineering and Professional Consulting Services”; and
Q) Approve and authorize the Mayor and City Clerk to execute $2,000,000 “Professional Services Contract between the City of Huntington Beach and Michael K. Nunley & Associates, Inc. for On-Call Civil Engineering and Professional Consulting Services”; and
R) Approve and authorize the Mayor and City Clerk to execute $2,000,000 “Professional Services Contract between the City of Huntington Beach and Moffatt & Nichol for On-Call Civil Engineering and Professional Consulting Services”; and
S) Approve and authorize the Mayor and City Clerk to execute $2,000,000 “Professional Services Contract between the City of Huntington Beach and Onward Engineering for On-Call Civil Engineering and Professional Consulting Services”; and
T) Approve and authorize the Mayor and City Clerk to execute $2,000,000 “Professional Services Contract between the City of Huntington Beach and Pacific Advanced Civil Engineering, Inc. for On-Call Civil Engineering and Professional Consulting Services”; and
U) Approve and authorize the Mayor and City Clerk to execute $2,000,000 “Professional Services Contract between the City of Huntington Beach and Proactive Engineering Consultants, Inc. for On-Call Civil Engineering and Professional Consulting Services”; and
V) Approve and authorize the Mayor and City Clerk to execute $2,000,000 “Professional Services Contract between the City of Huntington Beach and Psomas for On-Call Civil Engineering and Professional Consulting Services”; and
W) Approve and authorize the Mayor and City Clerk to execute $2,000,000 “Professional Services Contract between the City of Huntington Beach and Glenn A. Rick Engineering Company for On-Call Civil Engineering and Professional Consulting Services”; and
X) Approve and authorize the Mayor and City Clerk to execute $2,000,000 “Professional Services Contract between the City of Huntington Beach and SA Associates for On-Call Civil Engineering and Professional Consulting Services”; and
Y) Approve and authorize the Mayor and City Clerk to execute $2,000,000 “Professional Services Contract between the City of Huntington Beach and Stantec Consulting Services Inc. for On-Call Civil Engineering and Professional Consulting Services”; and
Z) Approve and authorize the Mayor and City Clerk to execute $2,000,000 “Professional Services Contract between the City of Huntington Beach and TAIT & Associates, Inc. for On-Call Civil Engineering and Professional Consulting Services”; and
AA) Approve and authorize the Mayor and City Clerk to execute $2,000,000 “Professional Services Contract between the City of Huntington Beach and Tetra Tech for On-Call Civil Engineering and Professional Consulting Services”.
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Alternative Action(s):
Do not authorize the contracts and direct staff accordingly. Will need to seek design support and engineering services may be on hold or decrease until new contracts are approved.
Analysis:
On-call services refer to professional services provided on an as-needed basis. The City establishes contracts with pre-qualified firms, enabling staff to quickly assign work when specific projects or increased workload demands arise. These contracts do not guarantee a minimum amount of work and are activated only through individual task orders. This approach offers both flexibility and cost efficiency, allowing the City to meet service needs without adding permanent staff.
Each year, the City undertakes a Capital Improvement Program (CIP) involving various infrastructure projects that require engineering support. Given that numerous projects demand design work or specialized studies beyond the scope of internal City staff, engaging external expertise is crucial. This need extends to preparing grant applications, conducting environmental monitoring, performing inspections and testing, and ensuring compliance with federal and state regulations, all of which represent responsibilities exceeding current staff capacity.
Procurement Process: To proactively address this anticipated workload, the City issued a Request for Qualifications (RFQ) on February 4, 2025, inviting firms to provide On-Call General Engineering and Professional Consulting Services. The RFQ covered a range of civil engineering disciplines, including bridge, environmental, ocean, storm drain, sewer, street, and water engineering. The submission of proposals followed the procedures outlined in Chapter 3.03 of the Huntington Beach Municipal Code (HBMC), which governs the selection of professional service providers.
A total of thirty-seven (37) proposals were submitted in response to the RFQ. In compliance with the federal Brooks Act, California Senate Bill 419, and the HBMC, the Public Works Department convened a three-member evaluation panel. This panel, comprised of two representatives from Public Works and one from the Fire Department (Inspection Services), was responsible for reviewing and ranking the proposals based on the qualifications submitted.
The Public Works Department consistently receives high-quality proposals for this and similar Requests for Qualifications (RFQs), resulting in a highly competitive selection process. In recent years, the Department has contracted with multiple firms specializing in civil engineering and currently maintains active agreements with twenty-seven (27) firms to deliver these essential services..
Following the review process, City staff recommend awarding on-call contracts to twenty-seven (27) firms that received the highest evaluation scores. These firms include:
Anchor QEA, Inc.; Ardurra Group, Inc.; AZTEC Engineering Group, Inc.; Bowman Consulting Group Ltd.; Cannon Corporation; CWE; EEC Environmental; GHD Inc.; H W Lochner; Harris & Associates, Inc.; HDR Engineering, Inc.; HR Green Pacific, Inc.; Huitt-Zollars, Inc.; Kabbara Engineering; Kreuzer Consulting Group; Michael Baker International, Inc.; Michael K. Nunley and Associates, Inc.; Moffatt & Nichol; Onward Engineering; Pacific Advanced Civil Engineering, Inc.; Proactive Engineering Consultants, Inc.; Psomas; Rick Engineering Company; SA Associates; Stantec Consulting Services Inc.; TAIT & Associates, Inc.; and Tetra Tech, Inc.
Funding for these services will come from Public Works project and program budgets. The on-call contracts will only be utilized when project demands exceed available City staff resources. Each contract will be set at a not-to-exceed amount for a three-year term, with no guaranteed work. All expenditures under these contracts require City Council approval through the regular budget process.
Environmental Status:
Not applicable.
Strategic Plan Goal:
Non Applicable - Administrative Item
Attachment(s):
1. Anchor QEA Professional Services Contract
2. Ardurra Group, Inc. Professional Services Contract
3. AZTEC Engineering Group, Inc. Professional Services Contract
4. Bowman Consulting Group Ltd. Professional Services Contract
5. Cannon Corporation Professional Services Contract
6. CWE Professional Services Contract
7. EEC Environmental Professional Services Contract
8. GHD, Inc. Professional Services Contract
9. H. W. Lochner Professional Services Contract
10. Harris & Associates, Inc. Professional Services Contract
11. HDR Engineering, Inc. Professional Services Contract
12. HR Green Pacific, Inc. Professional Services Contract
13. Huitt-Zollars, Inc. Professional Services Contract
14. Kabbara Engineering Professional Services Contract
15. Kreuzer Consulting Group Professional Services Contract
16. Michael Baker International, Inc. Professional Services Contract
17. Michael K. Nunley and Associates, Inc. Professional Services Contract
18. Moffatt & Nichol Professional Services Contract
19. Onward Engineering Professional Services Contract
20. Pacific Advanced Civil Engineering, Inc. Professional Services Contract
21. Proactive Engineering Consultants, Inc. Professional Services Contract
22. Psomas Professional Services Contract
23. Rick Engineering Company Professional Services Contract
24. SA Associates Professional Services Contract
25. Stantec Consulting Services Inc. Professional Services Contract
26. TAIT & Associates, Inc. Professional Services Contract
27. Tetra Tech Professional Services Contract
28. PowerPoint Presentation