REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Travis Hopkins, Acting City Manager
VIA: Chau Vu, Director of Public Works
PREPARED BY: David E. Fait, Construction Manager
Subject:
title
Approve and authorize execution of Amendment No. 1 to the Professional Service Agreements with AESCO Inc. and Dudek for On-Call Construction Management and Engineering Services
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Statement of Issue:
The City utilizes on-call professional material inspection, construction management, and engineering service agreements with AESCO, Inc. and Dudek to support the City’s Capital Improvement Program (CIP). To maintain existing pricing and services, staff is requesting to extend these contracts by one year with an increase of contract amount for AESCO by $250,000 and Dudek by $300,000. This extension and contract increase will allow for continuity and ensure projects remain within the existing budgeted amount.
Financial Impact:
The City contracts with AESCO and Dudek for construction and engineering services required for capital improvement program (CIP) projects. Each approved CIP project has a budget containing sufficient funds for needed supplemental engineering professional services. Public Works staff estimates that AESCO material testing services needed for the proposed contract duration will total $250,000 beyond the current limit, bringing the total contract amount to $850,000. Construction management costs with Dudek is estimated to total $300,000 beyond the current limit, bringing the total contract amount to $2,300,000.
Recommended Action:
recommendation
A) Approve and authorize the Mayor and City Clerk to execute “Amendment No. 1 to Agreement between the City of Huntington Beach and AESCO for On-Call Material Inspections and Engineering Services”, to extend the term by one year and increase the contract amount by $250,000; and,
B) Approve and authorize the Mayor and City Clerk to execute “Amendment No. 1 to Agreement between the City of Huntington Beach and Dudek for On-Call Construction Management and Engineering Services”, to extend the term by one year and increase the contract amount by $300,000
...end
Alternative Action(s):
Do not approve, and direct staff accordingly.
Analysis:
The City currently utilizes on-call consultants to assist in delivering Capital Improvement Projects (CIP). These services are critical in managing the City’s ambitious capital improvement projects, while ensuring efficient use of budget and maintaining project timelines.
Dudek is providing construction management and inspection for the federally funded Heil Pump Station project and other specialty citywide inspections required to ensure ongoing street and A.D.A. compliance. Raising the contract amount by an additional $300,000 will allow Dudek to continue providing these vital services.
AESCO is providing the materials inspection for the federally funded Admiralty Bridge project and design support services for the Bluff Top Slope repair. Raising the contract amount by an additional $250,000 will allow AESCO to continue providing these vital services.
A new competitive RFP will be issued for On-Call Construction Management and Materials Testing within six months.
The recommended contract adjustment aligns with the City’s commitment to efficient budget management, high-quality project execution, and timely delivery of essential public infrastructure improvements.
Environmental Status:
This action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.
Strategic Plan Goal:
Not Applicable - Administrative Item
Attachment(s):
1. Amendment No. 1 Professional Services Contract (AESCO)
2. Professional Services Contract between the City of Huntington Beach and AESCO for On-Call Material Testing and Engineering Services
3. Amendment No. 1 Professional Services Contract (Dudek)
4. Professional Services Contract between the City of Huntington Beach and Dudek for On-Call Construction Management and Engineering Services
5. PowerPoint Presentation