REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Travis Hopkins, City Manager
VIA: Chau Vu, Director of Public Works
PREPARED BY: Patrick Bannon, Capital Projects Supervisor
Subject:
title
Approve and Authorize Execution of Amendment No. 2 to the On-Call Professional Services Agreement with AESCO, Inc., to Increase the Not-to-Exceed Amount by $300,000 and Extend the Contract Term by One Year
body
Statement of Issue:
The City has an on-call professional services agreement with AESCO, Inc., procured through a Request for Qualifications (RFQual), under which project-specific purchase orders are issued through Task Order Requests for Proposals (TORFP). AESCO, Inc. is currently providing engineering, materials testing, and environmental consulting services for the McFadden Sewer Lift Station and Wet Well Project at Greer Park South, the Admiralty Bridge Rehabilitation Project over Queen Elizabeth Passage in Huntington Harbor, and other associated future project on-call professional services required pursuant to approved project-specific purchase orders.
As these projects advance through environmental clearance, final design, and construction phases, additional professional services and extended contract duration are required. Staff is requesting approval of Amendment No. 2 to increase the not-to-exceed amount of the on-call agreement and extend the contract term by one year to December 20, 2027. All funds for the additional contract authority are already allocated within the approved project budgets.
Financial Impact:
This action does not require a budget amendment or additional fund allocation.
Amendment No. 2 increases the not-to-exceed amount from the current $850,000 of the on-call professional services agreement with AESCO, Inc. by $300,000 to align contract authority with the level of work already authorized and anticipated through project-specific purchase orders. The increased contract authority will be fully funded from existing, previously approved budgets for the McFadden Sewer Lift Station and Admiralty Bridge Rehabilitation Project. These projects are supported by state and federal funding sources. This amendment does not increase total project budgets, does not require new appropriations, and does not use General Fund resources.
Recommended Action:
recommendation
Approve and authorize the Mayor and City Clerk to execute Amendment No. 2 to the On-Call Professional Services Agreement between the City of Huntington Beach and AESCO, Inc., increasing the not-to-exceed amount to $1,150,000 and extending the contract term by one year.
end
Alternative Action(s):
Do not approve the amendment and direct staff to return with an alternative approach, which may delay project delivery.
Analysis:
The City has secured federal funding through the Caltrans Highway Bridge Program for the Admiralty Bridge Rehabilitation Project and state funding for the McFadden Sewer Lift Station and Wet Well Project. All projects require ongoing engineering, environmental coordination, materials testing, and construction engineering support delivered through project-specific purchase orders issued under the City’s on-call professional services agreement with AESCO, Inc.
Amendment No. 2 will increase the not-to-exceed amount of the on-call professional services agreement with AESCO, Inc. by $300,000. The increased contract authority supports existing and anticipated project-specific purchase orders issued under the agreement and does not authorize expenditures in excess of the total project budgets previously approved by City Council. Funding is available within the previously approved project budgets for the McFadden Sewer Lift Station and Wet Well Project and the Admiralty Bridge Rehabilitation Project, which are supported by state and federal funding sources. No additional General Fund resources are required.
Environmental Status:
Pursuant to CEQA Guidelines Section 15378(b)(5), administrative activities of governments that will not result in direct or indirect physical changes in the environment do not constitute a project.
Strategic Plan Goal:
Non Applicable - Administrative Item
Attachment(s):
1. RCA Contract Agreement Summary
2. Professional Services Agreement
3. Amendment No. 1
4. Amendment No. 2
5. PowerPoint Presentation