REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Travis Hopkins, City Manager
VIA: Chau Vu, Director of Public Works
PREPARED BY: Frank Drevdahl, Capital Projects Administrator
Subject:
title
Accept the lowest responsive and responsible bid and authorize execution of a construction contract with KASA Construction, Inc. in the amount of $453,066.00 for the Schroeder Park Improvements, CC-1656, and authorize a 15% contingency
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Statement of Issue:
On July 14, 2025, bids were publicly opened for the Schroeder Park Improvements Project. City Council action is requested to award the construction contract to KASA Construction, Inc., the lowest responsive and responsible bidder.
Financial Impact:
The estimated project cost is $453,066.00 which includes the construction contract with KASA Construction, Inc., and a 15% contingency. The project will be funded through the Schroeder Park Phase II Infrastructure Fund Account 31440046.82800.
Recommended Action:
recommendation
A) Accept the lowest responsive and responsible bid submitted by KASA Construction, Inc. in the amount of $393,970.00; and,
B) Reject bids 1 - 8 and 11 - 13, which were either withdrawn or deemed non-responsive; and,
C) Authorize the Director of Public Works to approve change orders up to a 15% contingency; and
D) Authorize the Mayor and City Clerk to execute a construction contract with KASA Construction, Inc. in a form approved by the City Attorney.
end
Alternative Action(s):
Reject all bids and provide staff with direction.
Analysis:
Schroeder Park (the “Park”) is located at 6231 Cornell Dr. in the northwest area of the City of Huntington Beach (the “City”) and adjacent to Schroeder Elementary School. The Park is popular among the surrounding neighborhood and local school children. In 2021, Schroeder Park Improvements Phase I was completed and introduced a new playground with rubberized surfacing. Phase II will add rubberized surfacing in the exercise station area, a new picnic area, expanded sidewalk access, new trees, a new park sign, and solar lighting.
Bids were publicly opened on July 14, 2025, with the following results:
|
Bidder’s Name |
Submitted and Verified Bid |
|
Estate Design and Construction |
$208,900.00 |
|
a2z Construction, Inc. |
$246,850.00 |
|
First Trade |
$283,470.00 |
|
Coelho, Inc. |
$289,945.00 |
|
Premo Construction, Inc. |
$290,580.00 |
|
Compass Contracting & Consulting, Inc. |
$298,269.81 |
|
HZS Engineering and Construction |
$327,215.00 |
|
Asad Holding, LLC. |
$349,681.00 |
|
KASA Construction, Inc. |
$393,970.00 |
|
Metrocell Construction |
$418,687.00 |
|
Pub Construction, Inc. |
$442,575.60 |
|
MLC Constructors |
$455,121.00 |
|
US Builders and Consultants, Inc. |
$553,400.00 |
On July 14, 2025, a bid protest was submitted regarding product compliance.
In response, staff conducted a comprehensive review of all bids to confirm conformance with the specified materials and bid requirements. Following this review, several bids were either withdrawn by the bidders or determined to be non-responsive for not meeting material specifications, including the required rubberized surfacing, mobilization limits, and responsible bidder qualifications.
Based on this evaluation, KASA Construction, Inc. was determined to be the lowest responsive and responsible bidder. The total estimated construction cost is $393,970.00 with a 15% contingency for a total project cost of $453,066.00, as itemized below:
|
Item |
Amount |
|
Bid submitted by KASA Construction, Inc. |
$393,970.00 |
|
15% Contingency |
$59,096.00 |
|
TOTAL CONSTRUCTION COST |
$453,066.00 |
|
Supplementals |
$0.00 |
|
TOTAL PROJECT COST |
$453,066.00 |
Funds for this project are available in the current fiscal year budget as follows:
|
Schroeder Park Phase II Fund |
Acct. 31440046.82800 |
$453,066.00 |
|
Total Funds Available: $456,124.00 |
Staff recommends awarding a contract to KASA Construction, Inc. in the amount of $453,066.00. KASA Construction, Inc., has successfully completed similar park development projects. The total project cost is estimated to be $453,066.00 which includes the construction contract and a construction contingency.
Environmental Status:
This project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15031(c), Class 1 of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to significantly affect the environment.
Strategic Plan Goal:
Non Applicable - Administrative Item
For details, visit www.huntingtonbeachca.gov/strategicplan.
Attachment(s):
1. Construction Contract
2. Vicinity Map
3. PowerPoint Presentation