REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Al Zelinka, City Manager
VIA: Sean Crumby, Director of Public Works
PREPARED BY: John Martin, Contract Administrator
Subject:
title
Accept the lowest responsive and responsible bid, authorize execution of a construction contract with Modern General Contractor Inc. in the amount of $397,000.00 for the Police Department Traffic and Homeless Task Force Office Renovation, CC-1678, and authorize change orders
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Statement of Issue:
On November 17, 2022 bids were opened for the Police Department Traffic and Homeless Task Force Office Renovation Project CC-1678. City Council action is requested to award the construction contract to Modern General Contractor Inc., the lowest responsive and responsible bidder.
Financial Impact:
The total cost of the project, including contingency, is $496,276.00. Funds for this project are available in the current fiscal year budget in the Police Facilities Development Fund No. 22770104.82200.
Recommended Action:
recommendation
A) Accept the lowest responsive and responsible bid submitted by Modern General Contractor Inc. in the amount of $397,000.00.
B) Authorize the Director of Public Works to execute change orders not to exceed 20% of the contract costs, or $79,400.00.
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Alternative Action(s):
Reject all bids, or provide staff with an alternative action.
Analysis:
The original traffic bureau and evidence room offices were designed and constructed in 1971 and are in need of improvements and modernization. The traffic offices currently consist of adjustable wall panels that separate briefing areas from private office spaces. The area includes a report writing space that needs to be expanded from three to four work stations. The existing finishes (including carpet) have outlived their useful life. The electrical, data, and HVAC systems all require modernization as well. Also within that section of the building is an old evidence room that has not been in use for quite some time and requires a complete removal of all flooring, drywall, and ceiling tile.
The traffic office will be upgraded with steel-studded drywall and also include new carpet, ceiling tile, HVAC, lighting, and data networking systems. Office space will be expanded from two to three private offices, and the report writing area will include a fourth work station. The former evidence room is being completely stripped down and rebuilt to house a new homeless task force (HTF) office. The HTF space will consist of a private supervisor office and space for four officer work stations, as well as renovated HVAC, electrical, and data networking systems.
The engineer’s estimate for this project was $450,000.00. Bids for the Traffic and Homeless Task Force Office Renovation were opened on November 17, 2022, and are listed in ascending order below.
|
|
Bidder |
Submitted Bid |
|
1 |
Modern General Contractor Inc. |
$397,000.00 |
|
2 |
JT Construction Group Inc |
$398,135.29 |
|
3 |
KG Axis, Inc. |
$447,200.00 |
|
4 |
Legion Contractors, Inc. |
$448,000.00 |
|
5 |
Empire Design & Build |
$492,000.00 |
|
6 |
Monet Construction |
$510,638.00 |
|
7 |
Aguilar & Calderon Corporation |
$537,473.00 |
|
8 |
PUB Construction, Inc. |
$592,000.00 |
|
9 |
MLC Constructors |
$763,600.00 |
A check of references on Modern General Contractor Inc. indicates that they have successfully completed tenant improvement building projects similar in scale. Therefore, it is recommended to award a contract to Modern General Contractor Inc. in the amount of $397,000.00. The total project cost is $496,276.00, which includes the construction contract of $397,000.00 plus a twenty-percent (20%) construction contingency and $19,876.00 for project supplemental costs.
Environmental Status:
This project is categorically exempt pursuant to the California Environmental Quality Act, Section 15303.c.
Strategic Plan Goal:
Infrastructure & Parks
Attachment(s):
1. Location Map - Traffic and Homeless Task Force Office Renovation CC-1678
2. Project Overview Slide Presentation