REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Travis Hopkins, City Manager
VIA: Chau Vu, Director of Public Works
PREPARED BY: Bob Milani, Principal Civil Engineer
Subject:
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Approve and authorize execution of Professional Services Contracts for On-Call Development Review Engineering and Professional Consulting Services with Ardurra Group, Willdan Engineering, DMc Engineering, Engineering Resources of Southern California, CSG Consultants, and HR Green Pacific
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Statement of Issue:
The Public Works Department requires on-call plan check and other engineering services for as-needed support to assist with private development plan check and general engineering support services.
Financial Impact:
Funding for the use of these contracts is included as part of the annual budget submittal/approval process. No funds will be expended on these contracts unless they are approved in the City’s annual budget. No additional funding is required by the recommended actions.
Recommended Action:
recommendation
A) Approve and authorize the Mayor and City Clerk to execute, “Professional Services Contract between the City of Huntington Beach and Ardurra Group, Inc., for On-Call Development Review Engineering and Professional Consulting Services;”
B) Approve and authorize the Mayor and City Clerk to execute, “Professional Services Contract between the City of Huntington Beach and Willdan Engineering for On-Call Development Review Engineering and Professional Consulting Services;”
C) Approve and authorize the Mayor and City Clerk to execute, “Professional Services Contract between the City of Huntington Beach and DMc Engineering, for On-Call Development Review Engineering and Professional Consulting Services;”
D) Approve and authorize the Mayor and City Clerk to execute, “Professional Services Contract between the City of Huntington Beach and Engineering Resources of Southern California, Inc., for On-Call Development Review Engineering and Professional Consulting Services;”
E) Approve and authorize the Mayor and City Clerk to execute, “Professional Services Contract between the City of Huntington Beach and CSG Consultants, Inc., for On-Call Development Review Engineering and Professional Consulting Services;” and,
F) Approve and authorize the Mayor and City Clerk to execute, “Professional Services Contract between the City of Huntington Beach and HR Green Pacific, Inc., for On-Call Development Review Engineering and Professional Consulting Services.”
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Alternative Action(s):
Do not authorize the contracts and direct staff accordingly.
Analysis:
On-call services refer to professional services provided on an as-needed basis. The City establishes contracts with pre-qualified firms, enabling staff to quickly assign work when specific projects or increased workload demands arise. These contracts do not guarantee a minimum amount of work and are activated only through individual task orders. This approach offers both flexibility and cost efficiency, allowing the City to meet service needs without adding permanent staff.
Applicants who submit private development projects to the Public Works Department are required to pay fees for plan check and development review services. In return, they expect a reasonable level of service. Historically, when development activity exceeds the capacity of City staff, consulting engineers have supplemented staff efforts to maintain service levels. This method provides a cost-effective way to bridge the gap between service demand and available resources, while ensuring timely, high-quality customer service.
Procurement Process:
Given the expected increase in development activity in the coming years, the City issued a Request for Qualifications (RFQ) on January 28, 2025, for On-Call Development Review Engineering and Professional Consulting Services. Proposals were solicited and submitted in accordance with Chapter 3.03 of the Huntington Beach Municipal Code (HBMC), which governs the procurement of professional services.
A total of sixteen (16) proposals were received. In compliance with qualifications-based selection-as required by the Federal Brooks Act, State Senate Bill 419, and the Huntington Beach Municipal Code -the Public Works Department convened a three-member review panel to evaluate and rank the proposals.
The proposals submitted were generally of high quality, and the selection process was highly competitive. Following the evaluation, the review panel conducted interviews with representatives from the six highest-ranked firms. Staff also conducted reference checks on these firms and their key personnel.
Based on this thorough review process, staff recommends awarding on-call contracts to the following six (6) firms:
• Ardurra Group, Inc.
• Willdan Engineering
• DMc Engineering
• Engineering Resources of Southern California
• CSG Consultants, Inc.
• HR Green Pacific, Inc.
Funding for these services will be provided through development fees collected from private development projects. The on-call contracts will only be used when development activity exceeds the capacity of existing City staff, triggering the need for supplemental consulting support. Each contract is structured as a not-to-exceed amount over a three-year term, with no guarantee of work. All expenditures are subject to City Council approval through the annual budget process.
Environmental Status:
Not applicable.
Strategic Plan Goal:
Non Applicable - Administrative Item
Attachment(s):
1. Professional Services Contract between the City of Huntington Beach and Ardurra Group, Inc., for On-Call Development Review Engineering and Professional Consulting Services
2. Professional Services Contract between the City of Huntington Beach and Willdan Engineering for On-Call Development Review Engineering and Professional Consulting Services
3. Professional Services Contract between the City of Huntington Beach and DM Engineering, Inc., for On-Call Development Review Engineering and Professional Consulting Services
4. Professional Services Contract between the City of Huntington Beach and Engineering Resources of Southern California, Inc., for On-Call Development Review Engineering and Professional Consulting Services
5. Professional Services Contract between the City of Huntington Beach and CSG Consultants, Inc., for On-Call Development Review Engineering and Professional Consulting Services
6. Professional Services Contract between the City of Huntington Beach and HR Green Pacific, Inc., for On-Call Development Review Engineering and Professional Consulting Services
7. Intent to Award Letter - Finance Department