REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Travis Hopkins, City Manager
VIA: Chau Vu, Director of Public Works
PREPARED BY: Frank Drevdahl, Capital Projects Administrator
Subject:
title
Accept the lowest responsive and responsible bid and authorize execution of a construction contract with Southland Roofing, Inc. in the amount of $138,000.00 for the City-Owned Building (dba. Park Bench Café) Roofing and Siding Improvements, CC-1789; approve supplemental construction costs; and authorize 15% in contingency funds
body
Statement of Issue:
On June 16, 2025, bids were publicly opened for the City-Owned Building (dba. Park Bench Café) Roofing and Siding Improvements Project. City Council action is requested to award the construction contract to Southland Roofing, Inc., the lowest responsive and responsible bidder.
Financial Impact:
The estimated project cost is $139,295.60 which includes the construction contract with Southland Roofing, Inc., supplemental expenses (lead and asbestos testing), and a 15% contingency. The project budget includes $139,295.60 of Infrastructure Fund from Account No. 31440024.82200.
Recommended Action:
recommendation
A) Accept the lowest responsive and responsible bid submitted by Southland Roofing, Inc.in the amount of $120,000.00; and,
B) Reject bids 1 - 3, as non-responsive due to bid violations; and,
C) Authorize the Director of Public Works to approve change orders up to 15% contingency in potential construction change orders; and,
D) Authorize the Mayor and City Clerk to execute a construction contract with Southland Roofing, Inc. in a form approved by the City Attorney.
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Alternative Action(s):
Reject all bids and provide staff with alternative direction.
Analysis:
The City of Huntington Beach (“City”) owns the building located at 17732 Goldenwest Street, also known as Park Bench Café, which is situated in Central Park East and operates as a leased facility. The building’s roof is aged and has experienced leaks. The flat roof lacks proper drainage, resulting in water pooling and deterioration of the building’s wood siding.
The sloped portion of the roof will be replaced, with non-visible substrate and baseboard evaluated and replaced as needed. The flat portion of the roof will be replaced entirely, including the installation of a roof drain and a new pitch to direct water into the drain. The wood siding above the flat roof will also be fully replaced due to damage from prior water pooling.
While construction is underway, City staff and the contractor will assess potential damage to the fascia, awning, and paint to determine the best final outcome. Costs for these evaluations and repairs have been included in the overall project budget.
Park Bench Café remains an active business, and City staff and the contractor will coordinate closely with the tenant to minimize disruption to normal operations.
Bids were opened on June 16, 2025, with the following results:
|
|
Bidder’s Name |
Submitted and Verified Bid |
|
1 |
Solar Roofing and Energy Storage |
$83,247.00 |
|
2 |
Premo Construction, Inc. |
$83,675.00 |
|
3 |
Storm Guard Construction |
$98,399.85 |
|
4 |
Southland Roofing, Inc. |
$120,000.00 |
|
5 |
JNH Construction, Inc. |
$121,985.00 |
|
6 |
AME Builders, Inc. |
$128,922.00 |
|
7 |
Estate Design and Construction |
$149,800.00 |
After a thorough review, it was determined that the three lowest bidders did not meet the contract requirements. Below are the following reasons:
Bidder 1. Violation of the not-to-exceed lump sum mobilization requirement of 5%, as explicitly stated in Section C of the Bid Packet and pursuant to Public Contract Code Section 10254(a).
Bidder 2. Failure to submit a bid bond, as required by Public Contract Code Section 10167(a)(b)(c).
Bidder 3. Failure to maintain active Department of Industrial Relations (DIR) registration at the time of bid submission, pursuant to Labor Code Section 1771.1(a).
All three bidders have been notified of their disqualification. No further action has been taken.
Based on the low bid received, the total estimated construction cost of this project is $138,000.00 and total estimated total project cost is $139,295.60, as itemized below:
|
Item |
Amount |
|
Bid submitted by Southland Roofing, Inc. |
$120,000.00 |
|
15% Contingency |
$18,000.00 |
|
TOTAL CONSTRUCTION COST |
$138,000.00 |
|
Supplementals (lead and asbestos testing) |
$1,295.60 |
|
TOTAL PROJECT COST |
$139,295.60 |
Funds for this project are available in the current fiscal budget as follows:
|
Infrastructure Fund |
Acct. 31440024.82200 |
$139,295.60 |
|
Total Funds Available: $144,000.00 |
Staff recommends awarding a contract to Southland Roofing, Inc. in the amount of $138,000.00. Southland Roofing, Inc. has successfully completed similar roofing projects before. The total project cost is estimated to be $139,295.60, which includes the construction contract, supplemental costs, and construction contingency.
Environmental Status:
This project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15031c under Class 1 of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment.
Strategic Plan Goal:
Non Applicable - Administrative Item
For details, visit www.huntingtonbeachca.gov/strategicplan.
Attachment(s):
1. Construction Contract
2. PowerPoint Presentation