REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Al Zelinka, City Manager
VIA: Chau Vu, Director of Public Works
PREPARED BY: John Martin, Capital Projects Administrator
Subject:
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Accept the lowest responsive and responsible bid and authorize execution of a construction contract with A2Z Construct Inc. in the amount of $117,600.00 for the Central Library Lower Level Restroom ADA Improvements, CC-1658
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Statement of Issue:
On August 22, 2023 bids were opened for the Central Library Lower Level Restroom ADA Improvements, CC-1658. City Council action is requested to award the construction contract to A2Z Construct, Inc., the lowest responsive and responsible bidder.
Financial Impact:
The total cost of the project, including contingency and supplemental, is $179,122. Funds are available in the Community Development Block Grant (CDBG) account 23980357.82800.
Recommended Action:
recommendation
A) Accept the lowest responsive and responsible bid submitted by A2Z Construct Inc. in the amount of $117,600; and
B) Authorize the Director of Public Works to execute change orders not to exceed 20% of the contract costs, or $23,520.
C) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney.
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Alternative Action(s):
Do not accept the recommended action and direct staff accordingly.
Analysis:
The existing men’s and women’s restrooms in the lower level of the Central Library are original to the 1975 construction of the building, and are in need of updating. The restroom tile, finishes, lavatories, mirrors, glazing, plumbing fixtures, and ceiling tiles are at end of life and need to be replaced. Additionally, both facilities will be converted to family restrooms to comply with accessibility standards. Tile finishes, along with modern plumbing fixtures, glazing, and lavatories will be installed. A new hard lid ceiling system will replace the existing acoustic ceiling tile, and lighting and mechanical modifications will be included as well. These systems and finishes were designed to match or resemble the upper level restrooms, which were renovated in 2019 to meet accessibility standards.
The engineer’s estimate for this project was $200,000. Bids for the project were opened on August 22, 2023 and are listed in ascending order below:
|
|
Bidder |
Submitted Bid |
|
1 |
A2Z Construct Inc. |
$117,600.00 |
|
2 |
R&R B Inc |
$130,866.00 |
|
3 |
3m Construction Corporation |
$135,730.00 |
|
4 |
Global Builders Inc |
$149,888.00 |
|
5 |
Corral Construction Development |
$164,709.00 |
|
6 |
Camp Constructors Inc |
$177,000.00 |
|
7 |
Rhome Profile Construction |
$194,654.00 |
|
8 |
MLC Constructors |
$284,219.00 |
|
9 |
Builtall |
$294,000.00 |
|
10 |
Kazoni Inc |
$354,710.00 |
|
11 |
MBC Enterprises Inc. |
$384,720.00 |
City staff has conducted a reference check on A2Z Construct Inc. and has received satisfactory reviews of their past performance on similar scale restroom renovation and tenant improvement building projects. Therefore, staff recommends awarding a contract to A2Z Construct Inc. in the amount of $117,600. The total project cost is $179,122 as outlined below:
|
Bid submitted by A2Z Construct, Inc. |
$117,600 |
|
20% Contingency |
$23,520 |
|
Supplementals (inspection, construction administration, etc.) |
$38,002 |
|
TOTAL CONSTRUCTION COST |
$179,122 |
Staff is requesting that the Director of Public Works be given authorization to approve change orders on this project up to 20 percent of the construction bid rather than the standard 10 percent. This request is based upon the fact that there may be unforeseen issues given the age of the facility and the contract is relatively small compared with a typical construction contract.
Environmental Status:
This project is categorically exempt pursuant to the California Environmental Quality Act, Section 15303.c
Strategic Plan Goal:
Infrastructure & Parks
Attachment(s):
1. Vicinity / Location Map
2. Project Overview Presentation