REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Al Zelinka, City Manager
VIA: Chau Vu, Director of Public Works
PREPARED BY: John Dettle, Associate Civil Engineer
Subject:
title
Award and authorize execution of a construction contract with Vido Artukovich & Son Inc./Vidmar, Inc. A JV, in the amount of $4,193,450 for the Humboldt Sewer Lift Station Replacement Project, CC-1634; and, authorize appropriation of funds
body
Statement of Issue:
On October 5, 2023, bids were received electronically for the Humboldt Sewer Lift Station Replacement Project, CC-1634. City Council action is requested to award the construction contract to Vido Artukovich & Son Inc./Vidmar Inc. A JV, the lowest responsive and responsible bidder.
Financial Impact:
Total project cost, including contingency and supplemental expenses, is estimated at $5,035,000. Funds in the amount of $4,101,918 are available in Sewer Service Fund account 51189017 ($3,401,918) and from Sewer Development Fee Fund account 21089019 ($700,000). Additional funding of $933,082 is required for the project. Staff is requesting the budget shortfall to be funded from the PCH Restroom Sewer Lift Station Project Fund account 51189021.82600. This request is made in order to maintain the required minimum reserve balance in the Sewer Service Fund (511). Funding to replenish the PCH Restroom Sewer Lift Station Project budget will be requested as part of the FY 2024/25 Capital Improvement Program budget process.
Recommended Action:
recommendation
A) Accept the lowest responsive and responsible bid submitted by Vido Artukovich & Son Inc./Vidmar, Inc. A JV, in the amount of $4,193,450; and,
B) Approve a budget transfer of $933,082 from Account 51189021.82600 (PCH Restroom Sewer Lift Station Project) to Account 51189017.82600 (Humboldt Sewer Lift Station Project) to fully fund the Humboldt Sewer Lift Station Replacement Project; and,
C) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney.
end
Alternative Action(s):
Reject all bids, and re-advertise for new construction bids.
Analysis:
Public Works Engineering and Utilities Divisions are proposing to remove and replace the existing Humboldt Sewer Lift Station due to its age and insufficient wet well capacity. It is located at the southeast corner of Humboldt Drive and Wayfarer Lane, approximately 10 feet west from Humboldt Bridge and was constructed in 1967. The sewer lift station has reached its useful life expectancy and the existing concrete box structure is experiencing structural failures due to immersion in high chloride groundwater environment.
The new lift station will predominately be comprised of underground vaults that store and pump sanitary sewage to a higher elevation. The new station and pipeline will convey sewage into the City’s gravity system along Humboldt Drive and ultimately into an Orange County Sanitation District trunk main. The only above ground features will be a transformer and the electrical control cabinets. When completed, the project will provide 50 years of useful life, prevent station failure that cause sewer overflows in Huntington Harbour, and help eliminate sewer odors.
The bids were received electronically on October 5, 2023. The verified bid amounts are listed below:
|
Bidding Contractor |
Bid Amount Submitted |
|
Vido Artukovich & Son Inc./Vidmar Inc. A JV |
$4,193,450 |
|
Mehta Mechanical Company, Inc. |
$4,494,005 |
|
RE Chaffee Construction |
$4,888,503 |
The apparent lowest bid was submitted by Vido Artukovich & Son Inc./Vidmar Inc. A JV. This firm has previously and successfully completed the Trinidad Lift Station project for the City, and staff has been satisfied with their work. Staff is recommending award of the Humboldt Sewer Lift Station construction contract to Vido Artukovich & Son, Inc./Vidmar Inc. A JV for the amount of $4,193,450. If approved, construction will begin January 2024 for a duration of 13 months.
The total estimated construction cost is $5,035,000 which includes the construction contract amount, a 10 percent (10%) contingency, and supplemental expenses, including contracted construction inspection and soils/materials testing. A majority of the project funds are budgeted this fiscal year; however, a budget transfer of $933,082 from Account 51189021.82600 (PCH Restroom Sewer Lift Station Project) is required to fully fund the project.
Environmental Status:
This action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.
Strategic Plan Goal:
Non Applicable - Administrative Item
For details, visit www.huntingtonbeachca.gov/strategicplan <http://www.huntingtonbeachca.gov/strategicplan>.
Attachment(s):
1. PowerPoint Presentation