REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Al Zelinka, City Manager
VIA: Chau Vu, Director of Public Works
PREPARED BY: John Dettle, Associate Civil Engineer
Subject:
title
Accept the lowest responsive and responsible bid and authorize execution of a construction contract with Sancon Technologies, Inc. in the amount of $1,432,642 for the Fiscal Year 22/23 Sewer Lining Project, CC-1728
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Statement of Issue:
On October 5, 2023, bids were received electronically for the Fiscal Year 22/23 Sewer Lining Project. City Council action is requested to award the construction contract for $1,432,642 to Sancon Technologies, Inc., the lowest responsive and responsible bidder.
Financial Impact:
The total construction cost for the project, including 10% contingency and inspection, is $1,648,000. Funds are available in the current fiscal year budget in the Sewer Fund account 51189002.82600.
Recommended Action:
recommendation
A) Accept the lowest responsive and responsible bid submitted by Sancon Technologies, Inc. in the amount of $1,432,642; and,
B) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney.
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Alternative Action(s):
Reject bid, and provide staff with alternative action.
Analysis:
The Engineering and Utilities Division identified the need for rehabilitation of existing sewer pipes based on maintenance history and video inspection. The scope of work for the project includes lining approximately 26,349 lineal feet of aged sewer main lines identified as a priority this year. The locations would benefit from lining as the existing pipes have either calcium deposits from groundwater seepage through minor cracks and joints or have joints offset by tree roots from adjacent mature trees located on parkways. These calcium deposits and roots inhibit sewage flow and will be removed prior to lining. Lining of the pipes is a trenchless operation performed by inserting a cured in place liner inside the existing pipe to form a replacement pipe. The project also rehabilitates 84 manholes. Completion of this project will extend the life of sewers by 20 years, help prevent sanitary sewer overflows, and increase the structural strength of the sewers.
Bids were received electronically on October 5, 2023, and only one bid was received for $1,432,642 from Sancon Technologies. This firm has been awarded the annual sewer lining project the past three years and has offered continued, competitive pricing and acceptable work. Staff recommends awarding the contract to Sancon Technologies, Inc. in the amount of $1,432,642. If approved, construction would begin in January 2024 and continue for approximately 16 weeks.
The total project cost is estimated to be $1,648,000, which includes the construction contract, inspection, and 10% construction contingency. Sufficient funds are budgeted in the current fiscal year budget in the Sewer Fund account 51189002.82600.
Environmental Status:
This action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.
Strategic Plan Goal:
Non Applicable - Administrative Item
For details, visit www.huntingtonbeachca.gov/strategicplan <http://www.huntingtonbeachca.gov/strategicplan>
Attachment(s):
1. Presentation