REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Eric G. Parra, Interim City Manager
VIA: Chau Vu, Director of Public Works
PREPARED BY: Max Olin, Capital Projects Administrator
Subject:
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Approve and authorize Service Agreements with ECB Solutions, LLC and MVA Power, Inc. for the purchase of electrical switchgear and transformer equipment for the Central Library and authorize appropriation in the amount of $221,494
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Statement of Issue:
On April 14, 2023, the electrical equipment that powers the Central Library failed, resulting in the Library’s closure. A temporary generator has been in place while purchase of equipment to permanently fix the electrical equipment could be acquired. On July 18, 2024, bids were publicly opened for the Central Library Electrical Switchgear Replacement Project. City Council action is requested to award service agreements to ECB Solutions, LLC and MVA Power, Inc., the lowest responsive and responsible bidders for each piece of equipment.
Financial Impact:
The total cost of the equipment for this project is $221,494. Funds for this project are requested from the Infrastructure Fund (314) to be appropriated to business unit 31440040.82200.
Recommended Action:
recommendation
A) Approve the purchase of electrical switchgear and transformer equipment from ECB Solutions, LLC and MVA Power, Inc. in the amount of $221,494; and,
B) Authorize the Mayor and City Clerk to execute a Service Agreement between the City of Huntington Beach and ECB Solutions, LLC for the purchase of 3-phase padmount transformer; and,
C) Authorize the Mayor and City Clerk to execute a Service Agreement between the City of Huntington Beach and MVA Power, Inc. for the purchase of padmount switchgear; and,
D) Authorize the appropriation of $221,494 from the Infrastructure Fund (314) to business unit 31440040.82200.
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Alternative Action(s):
Do not approve the recommended actions and direct staff accordingly.
Analysis:
On April 14, 2023, the electrical equipment that feeds power to the Central Library failed resulting in the Library’s closure to staff and patrons. The City has been renting generators and equipment since this failure while developing a solution. The permanent repair requires the purchase of four different transformers and one switchgear to replace the failed equipment. Bids for this equipment was opened to the public on July 18, 2024. Four bids were received, as shown below, and ECB Solutions, LLC and MVA Power, Inc. were determined to be the lowest responsive and responsible bidders.
|
Item No. |
Description |
Qty |
MVA Power, Inc. |
ECB Solutions, LLC |
Kijero, LLC |
Consolidated Electrical Distributors |
|
1 |
Transformer |
1 |
$42,382.00 |
$50,000.00 |
$44,754.74 |
$36,971.30 |
|
2 |
Transformer |
1 |
$41,811.00 |
$50,000.00 |
$44,754.74 |
$36,971.30 |
|
3 |
Switchgear |
1 |
$36,419.00 |
$46,000.00 |
$45,372.63 |
$41,229.91 |
|
4 |
Transformer |
1 |
$47,192.00 |
$46,000.00 |
$53,705.68 |
$105,070.09 |
|
5 |
Transformer |
1 |
$54,882.00 |
$64,000.00 |
$69,149.05 |
$44,365.57 |
For the bid, the City specified that the award could be made to multiple vendors based upon lowest bid per item. Upon further discussion with Consolidated Electrical Distributors, it was found that this vendor could not provide the items specified at the prices submitted in their bid.
Staff is currently finalizing construction plans and will come back to City Council in the fall for consideration of awarding a construction contract. The construction contract will involve installation of the equipment being purchased as well all ancillary items such as new conduit, wiring, etc. Staff was quoted lead times for the delivery of this equipment of one to two years; therefore, staff decided to purchase this equipment ahead of the actual installation.
Environmental Status:
Not applicable.
Strategic Plan Goal:
Non Applicable - Administrative Item
Attachment(s):
1. Service agreement for ECB Solutions, LLC
2. Service agreement for MVA Power, Inc.
3. PowerPoint Presentation