REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Al Zelinka, City Manager
VIA: Sean Crumby, Director of Public Works
PREPARED BY: Brian Polivka, Contract Administrator
Subject:
title
Accept bid and authorize execution of a construction contract with MBC Enterprises, Inc. in the amount $482,897.59 for the Glen Mar Frontage Road Improvements Project, CC-1688
body
Statement of Issue:
On December 22, 2022, bids were received for the Glen Mar Frontage Road Improvements Project, CC-1688. Following a review of the bids, it is requested that the City Council award a construction contract to MBC Enterprises, Inc., the lowest responsive and responsible bidder.
Financial Impact:
Total construction cost for the project, including the base bid and additive alternative Schedule D, contingency and supplemental expenses is $500,000, an amount that has been approved within the FY 2021/22 Capital Improvement Program from the Infrastructure Fund, Account Number 31440005.82300.
Recommended Action:
recommendation
A) Accept the lowest responsive and responsible bid submitted by MBC Enterprises, Inc. in the amount of $438,997.81; and,
B) Authorize the Mayor and City Clerk to execute a construction contract in the form approved by the City Attorney.
end
Alternative Action(s):
Reject staff recommendation and direct staff to:
A) Reject all bids and rebid the project, or
B) Revise the proposed contract award to MBC Enterprises, Inc. to reduce the project scope to only the base project scope Schedule A and not include the Additive Alternative Schedule D. This would reduce total project cost to a total of $427,852.30
C) Revise the proposed contract award to MBC Enterprises, Inc. to increase the project scope to include the base project scope Schedule A and all of the Additive Alternative scope options, Schedule B, C and D. $1,070,789.68 of additional funding is necessary for this option that represents complete project scope for a total contract cost of $1,570,789.68.
Analysis:
The Glen Mar tract is bounded by Yorktown Avenue, Newland Street, Adams Avenue and Magnolia Street. The tract is surrounded by frontage roads that parallel the arterial streets. Between the arterial streets and the frontage road lies frontage medians. Those medians have not had significant investment since the tract was built in the early 1970’s. Glen Mar tract residents have raised concerns regarding the condition of the existing Glen Mar tract frontage road landscape and fence structure. To address these concerns, the City funded $50,000 within the FY 20/21 budget for initial improvements that occurred at a few of the entrance locations to the tract. In FY 21/22 the City Council approved $500,000 within the Capital Improvement Program to complete a larger portion of the median renovation. These renovations include repair to support pilasters, fence replacement, asphalt removal, tree replacement and landscaping.
With construction costs increasing rapidly, the project has been designed and bid with a base phase and several optional sections (additive alternatives). These sections were divided based on priorities expressed from the neighborhood. The base phase is labeled as Schedule A and was identified as the highest priority by the community. The remaining work, Additive Alternatives B, C and D are to be considered for inclusion in the project per bids received and budget allowance.
Bids were opened on December 22, 2022 and are listed in ascending order below. Basis of Award for the project is the total price for all scope including the base bid Schedule A and Additive Alternatives Schedule B, C and D.
|
|
Bidder |
Submitted Bid |
|
1 |
MBC Enterprises, Inc. |
$ 1,308,991.40 |
|
2 |
KASA Construction, Inc. |
$ 1,510,752.50 |
|
3 |
Rolcom Corporation |
$ 1,876,410.00 |
|
4 |
Legion Contractors |
$ 2,165,369.50 |
The lowest responsive and responsible bidder, MBC Enterprises, Inc., bid the project as outlined below:
Base Bid “Schedule A” $356,543.58
Additive Alternative “Schedule B” $511,137.42
Additive Alternative “Schedule C” $358,856.17
Additive Alternative “Schedule D” $ 82,454.23
To stay within budget, the total cost of the proposed project including base bid “Schedule A” and Additive Alternative Schedule D is $500,000 as outlined below:
Base Bid “Schedule A” $356,543.58
Additive Alternative “Schedule D” $ 82,454.23
10% Construction Contingency $ 43,899.78
Construction Administration $ 17,102.41
Total $500,000.00
This phase of work represents Phase II. Additional funding for future phases will be considered for City Council approval within the FY 23/24 Budget.
CIAB/Public Works Commission Action:
The CIAB/Public Works Commission recommended this project on January 18, 2023, by a vote of 7-0.
Environmental Status:
The project is Categorically Exempt pursuant to the California Environmental Quality Act, Section 15301.
Strategic Plan Goal:
Infrastructure & Parks
Attachment(s):
1. Vicinity Map
2. PowerPoint Presentation