REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Travis Hopkins, City Manager
VIA: Chau Vu, Director of Public Works
PREPARED BY: Joseph Pinel, Capital Projects Administrator
Subject:
title
Accept the lowest responsive and responsible bid and authorize execution of a construction contract with Full Swing Construction Inc. in the amount of $1,099,477 for the Police Department Women’s Locker Room Improvement Project, CC-1708; Reject bids 1-7; and Authorize 20% in contingency funds
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Statement of Issue:
On April 7, 2025, the City of Huntington Beach publicly opened bids for the Police Department Women’s Locker Room Improvement Project. Shortly thereafter, on April 11, 2025, a formal bid protest was submitted to the Public Works Department. Following a thorough investigation, it was determined that the bids in question did not meet the required contract specifications. In light of these findings, City Council action is requested to award the construction contract to Full Swing Construction Inc., identified as the lowest responsive and responsible bidder.
Financial Impact:
The estimated project cost is $1,319,372, which includes the construction contract with Full Swing Construction Inc., and a 20% construction contingency. The project budget $1,319,372 consists of Infrastructure Funds from Account No. 31440010.
Recommended Action:
recommendation
A) Accept the lowest and responsible bid submitted by Full Swing Construction Inc. in the amount of $1,099,477; and
B) Reject bids 1-7, as a result of formal bid protest; and
C) Authorize the Director of Public Works to Approve change orders up to 20% contingency in potential construction change orders; and
D) Authorize the Mayor and City Clerk to execute a construction contract with Full Swing Construction Inc. in a form approved by the City Attorney.
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Alternative Action(s):
Reject all bids and provide staff with direction.
Analysis:
This project will enhance and expand the women’s locker room at the Police Department to better support current and future needs. Improvements include the removal and replacement of outdated restrooms, showers, and lockers. Upgrades to HVAC, plumbing, and electrical systems will also be completed. In addition, the locker room will be expanded to improve ADA accessibility and accommodate increased staffing levels.
Bids were opened on April 7, 2025, with the following results:
|
Bidder’s Name |
Submitted and Verified Bid |
|
FixaCal |
$152,370 |
|
ACC & Engineering LLC |
$841,758 |
|
a2z Construct Inc. |
$947,000 |
|
First Trade |
$998,900 |
|
Loengreen, Inc. |
$1,071,484 |
|
Ambit Construction and Design, Inc. |
$1,071,569 |
|
RDEPENDABLE CONST. INC. |
$1,074,000 |
|
Full Swing Construction Inc. |
$1,099,477 |
|
Empire Design & Build |
$1,100,000 |
|
JR Universal Construction, Inc. |
$1,109,944 |
|
Elegant Construction Inc. |
$1,153,000 |
|
Fasone Construction |
$1,198,229.05 |
|
Fidelity Builders |
$1,227,700 |
|
Newman Midland Corp |
$1,350,831 |
|
PUB Construction, Inc. |
$1,484,106 |
|
Sea West Enterprises, Inc. |
$1,592,311 |
|
MLC Constructors |
$1,704,755 |
|
US Builders and Consultants Inc. |
$1,897,895 |
On April 11, 2025, a formal bid protest against open bids 1-7 was submitted to city staff. Upon thorough review of the protest, it was determined that bidders 1-7 did not meet contract requirements.
The primary reasons for disqualification of bidders 1-7 include:
• Failure of contractor or listed subcontractors to maintain active Department of Industrial Relations (DIR) status at time of submission pursuant to Labor Code Section 1771.1(a).
And/Or
• Failure to possess the appropriate contractor’s license at the time of bid submission pursuant to Public Contract Code Section 3300.
Bidders 1-7 have been notified of their disqualification. No further action has been taken.
Based on the low bid received, the total estimated construction cost of this project is $1,319,372 as itemized below:
|
Item |
Amount |
|
Bid submitted by Full Swing Construction Inc. |
$1,099,477 |
|
20% Contingency |
$219,895 |
|
TOTAL CONSTRUCTION COST: |
$1,319,372 |
Funds for this project are available in the current fiscal budget as follows:
|
Infrastructure Funds |
Acct. 31440010 |
$1,319,372 |
|
Total Funds Available: $1,319,372 |
Staff recommends rejecting bids 1-7 and awarding the construction contract to Full Swing Construction Inc., in the amount of $1,099,477. Full Swing Construction Inc. has successfully completed similar construction projects before. The total project cost is estimated to be $1,319,372 which includes the construction contract and construction contingency.
Environmental Status:
This project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15031c under Class 1 of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment.
Strategic Plan Goal:
Non Applicable - Administrative Item
Attachment(s):
1. Contract with Full Swing Construction Inc.
2. Vicinity Map
3. PowerPoint Presentation