REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Travis Hopkins, City Manager
VIA: Chau Vu, Director of Public Works
PREPARED BY: William Janusz, Principal Civil Engineer
Subject:
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Accept the lowest responsive and responsible bid and authorize execution of a construction contract with Comet Electric, Inc. in the amount of $254,266, for the construction of a traffic signal on Gothard Street at Murdy Fire Station (CC-1672) and execution of change orders
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Statement of Issue:
On April 10, 2025, bids were opened for the construction of a new traffic signal on Gothard Street at the Murdy Fire Station. City Council action is requested to award the construction contract to Comet Electric, Inc., the lowest responsive and responsible bidder.
Financial Impact:
The engineer’s cost estimate for this project is $327,700 including construction contingency, construction administration and Southern California Edison charges. Funds for the project are budgeted in the Traffic Impact Fee Fund in account numbers 20690022.82700 ($286,734) and 20690020.82700 ($40,966).
Recommended Action:
recommendation
A) Accept the lowest responsive and responsible bid submitted by Comet Electric, Inc., in the amount of $254,266;
B) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney; and,
C) Authorize the Director of Public Works to approve change orders not to exceed a total of 10% of the contract construction costs.
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Alternative Action(s):
Reject all bids and provide staff with alternative direction.
Analysis:
The driveway at the Murdy Fire Station, located at 16221 Gothard Street, was identified in the Fiscal Year 2023/2024 Capital Improvement Program (CIP) for signalization improvements. The purpose of the project is to enhance safe and efficient access for fire department vehicles exiting the station. When activated by fire personnel, the new signal will cycle from green to yellow to red on Gothard Street, stopping traffic and allowing emergency vehicles to safely enter the roadway.
Bids were opened on April 10, 2025, and are listed in ascending order:
|
|
Bidder |
Submitted and Verified Bid |
|
1 |
Comet Electric, Inc. |
$254,266.00 |
|
2 |
Elecnor Belco Electric, Inc. |
$278,888.00 |
|
3 |
Select Electric, Inc. |
$285,250.00 |
|
4 |
Alfaro Communications Construction, Inc. |
$296,969.68 |
|
5 |
Ferreira Construction Co., Inc. dba Ferreira Costal Construction |
$314,192.00 |
|
6 |
PTM General Engineering Services, Inc. |
$322,223.00 |
|
7 |
Crosstown Electrical & Data, Inc. |
$322,628.00 |
|
8 |
Baker Electric & Renewables, LLC |
$358,737.00 |
|
9 |
DBX, Inc. |
$358,900.00 |
|
10 |
Servitek Electric, Inc. |
$359,230.00 |
|
11 |
Asplundh Construction, LLC |
$359,741.90 |
The total cost of this project is $327,700 as outlined below:
|
Bid |
$254,266.00 |
|
10% Construction Contingency |
$25,426.00 |
|
Construction Administration and Supplementals |
$41,008.00 |
|
Southern California Edison Charges |
$7,000.00 |
|
TOTAL |
$327,700.00 |
Staff has reviewed the work experience and references provided by Comet Electric Inc. and determined that their bid is fully responsive to all project requirements. Additionally, staff has found Comet Electric Inc. to be a qualified and responsible contractor. Staff recommends that the Director of Public Works be authorized to approve change orders for this project in an amount not to exceed 10% of the construction bid, which is standard practice for similar projects.
Environmental Status:
This project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c) under Class 1 of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment.
Strategic Plan Goal:
Non Applicable - Administrative Item
Attachment(s):
1. Construction Contract for Comet Electric, Inc.
2. Location Map
3. PowerPoint Presentation