REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Eric G. Parra, Interim City Manager
VIA: Chau Vu, Director of Public Works
PREPARED BY: Max Olin, Capital Projects Administrator
Subject:
title
Accept the lowest responsive and responsible bid and authorize execution of a construction contract with R.J. Noble Company in the amount of $4,044,900 for the Residential Zone 1 Street Maintenance Project, CC-1743
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Statement of Issue:
On January 9, 2024, bids were publicly opened for the Residential Zone 1 Street Maintenance Project. City Council action is requested to award the construction contract to R.J. Noble Company, the lowest responsive and responsible bidder.
Financial Impact:
The total cost of the project, including contingency and supplemental expenses, is $4,774,990. Sufficient funds are available in the current fiscal year budget in the Infrastructure Fund Account 31490022.82300 ($2,536,852), Gas Tax Account 20790061.82300 ($1,988,138), Water Fund Account 50685202.82100 ($150,000) and Sewer Fund Account 51185102.82600 ($100,000).
Recommended Action:
recommendation
A) Accept the lowest responsive and responsible bid submitted by R.J. Noble Company in the amount of $4,044,900; and,
B) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney.
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Alternative Action(s):
Reject all bids, and direct staff accordingly.
Analysis:
This project will rehabilitate the pavement for approximately 60 residential street segments in Maintenance Zone 1, the first zone to be completed under the City’s 12-year Zone Maintenance Program. Maintenance Zone 1 is generally bound by Yorktown Avenue to the north, Magnolia Street to the east, Pacific Coast Highway to the south, and Lake Street to the west. Work will include limited localized pavement repairs, crack sealing, cold milling, striping, and an asphalt overlay.
Bids for this project were publicly opened on January 9, 2024, with the following results:
|
BIDDER'S NAME |
BID AMOUNT |
|
R.J. Noble Company |
$4,044,900.00 |
|
All American Asphalt |
$4,225,250.00 |
|
Excel Paving |
$4,397,875.00 |
|
Hardy & Harper |
$4,477,000.00 |
R.J. Noble Company has provided acceptable experience on similar projects in the past. Therefore, staff recommends awarding a contract to R.J. Noble Company in the amount of $4,774,990, which includes the construction contract of $4,044,900, a ten percent (10%) construction contingency of $404,490, supplemental expenses of $75,600 for inspection, and $250,000 for survey monument preservation. The engineer’s estimate for this project was $4,700,000.
|
Project Costs: |
|
|
Construction Contract |
$4,044,900 |
|
Construction Contingency (10%) |
$404,490 |
|
Soft Cost (Inspection, Survey Monument) |
$325,600 |
|
Total |
$4,774,990 |
Environmental Status:
This action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.
Strategic Plan Goal:
Non Applicable - Administrative Item
Attachment(s):
1. Vicinity Map
2. PowerPoint Presentation