REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Travis Hopkins, Acting City Manager
VIA: Marissa Sur, Director of Human Resources
PREPARED BY: Marissa Sur, Director of Human Resources
Subject:
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Adopt Resolution No. 2024-58 Amending the Memorandum of Understanding Between the City of Huntington Beach and the Fire Management Association by Adopting a Side Letter of Agreement
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Statement of Issue:
The current Memorandum of Understanding (MOU) between the City of Huntington Beach and Fire Management Association (FMA) is effective January 1, 2024, through December 31, 2026. Although the current MOU allows for the City to report a Uniform Allowance to CalPERS, there is certain information missing from the MOU preventing CalPERS from accepting the City’s report.
Financial Impact:
No additional funding is requested. Funding is included in the FY 2024-25 budget.
Recommended Action:
recommendation
Adopt Resolution No. 2024-58, “A Resolution of the City Council of the City of Huntington Beach Amending the Memorandum of Understanding Between the City and the Huntington Beach Fire Management Association by Adopting a Side Letter of Agreement.”
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Alternative Action(s):
Do not approve the recommended action, and direct staff accordingly.
Analysis:
Article VII of the current MOU between the City and FMA outlines the agreement between the City and FMA with respect to uniforms and Unform Allowance. Per the MOU, “for each eligible employee, the City agrees to report to CalPERS the average annual cost of uniforms provided by the City as special compensation in accordance with Title 2, California Code of Regulations, Section 571(a)(5).” The City has been reporting a Uniform Allowance amount during the term of the current MOU; however, CalPERS recently notified the City that unless the MOU specifically states the dollar amount to be reported, the Allowance is not reportable as special compensation. The proposed Side Letter of Agreement modifies the language in Article VII to provide the specific dollar amount; there is no change to the Uniform Allowance amount with this Agreement.
Environmental Status:
This action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.
Strategic Plan Goal:
Non Applicable - Administrative Item
For details, visit www.huntingtonbeachca.gov/strategicplan.
Attachment(s):
1. Resolution No. 2024-58
2. Exhibit A- FMA Side Letter Agreement