REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Travis Hopkins City Manager
VIA: Chau Vu, Director of Public Works
PREPARED BY: Jim Merid, Environmental Services Manager
Subject:
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Approve and authorize execution of Amendment No. 1 to Agreement with L & G Enterprises for On-Call Maintenance of Marina Trash Skimmers Under the Huntington Harbour Marina Trash Skimmers Trash Removal Project
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Statement of Issue:
The Public Works Department is requesting to amend the existing contract with L&G Enterprises to add additional funding to the contract for the duration of the contract. The original contract as executed by City Council in April of 2018 stipulated a not to exceed amount of $100,080 for the 10 year maintenance contract. The proposed amendment No.1 would add an additional $56,000 to the contract which expires in April 2028.
Financial Impact:
Funding for this contract is included in the Public Works annual operating budget.
Recommended Action:
recommendation
Approve and authorize the Mayor and City Clerk to execute “Amendment No.1 to the Agreement Between the City of Huntington Beach and L & G Enterprises for On-Call Maintenance of Marina Trash Skimmers Under the Huntington Harbour Marina Trash Skimmers Trash Removal Project.”
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Alternative Action(s):
Do not authorize Amendment No. 1 and direct staff accordingly.
Analysis:
In 2016, the City was awarded grant funding from OCTA’s Measure M2 Environmental Cleanup Program (ECP) Tier 1 grant program to fund the purchase and installation of seven Marina Trash Skimmers (MTS) for deployment in Huntington Harbour. The MTS units are designed to be attached to docks and installed in areas where trash and debris tends to accumulate. These areas are often in pockets or corners in Huntington Harbour.
The seven units that were purchased are located at the following locations:
1. Peter’s Landing Marina (2 MTS units)
2. OC Sheriff’s Station (1 MTS unit)
3. Davenport Marina (1 MTS unit)
4. Faire Marin HOA (1 MTS unit)
5. Huntington Harbour Marina (2 MTS units)
Under the current maintenance contract, L&G Enterprises provides maintenance of the MTS units including replacement of equipment (batteries, pumps, floats, etc.), quarterly cleaning of filters, and other maintenance related services. The request to amend the contract and add additional funding is primarily due to the heavier than anticipated trash/debris loading captured by the MTS units which has resulted in motors, pumps, and other parts being replaced more frequently than initially anticipated. This speaks to the effectiveness of the units in removing the trash/debris in Huntington Harbour waters but results in over-taxing the units and a degradation of the MTS parts at a more rapid pace.
Environmental Status:
This action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.
Strategic Plan Goal:
Non Applicable - Administrative Item
For details, visit www.huntingtonbeachca.gov/strategicplan
Attachment(s):
1. Amendment No. 1 to Agreement Between the City of Huntington Beach and L&G Enterprises for On-Call Maintenance of Marina Trash Skimmers Under the Huntington Harbour Marina Trash Skimmers Trash Removal Project
2. Agreement Between the City of Huntington Beach and L&G Enterprises for On-Call Maintenance of Marina Trash Skimmers Under the Huntington Harbour Marina Trash Skimmers Trash Removal Project
3. PowerPoint Presentation