REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Oliver Chi, City Manager
PREPARED BY: Robert Handy, Chief of Police
Subject:
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Approve contract for street sweeping enforcement with Universal Protection Services, LP, DBA Allied Universal Security Services
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Statement of Issue:
Street sweeping is helpful in reducing pollution, removing debris, preventing clogs in storm drains, and improving street appearance on our 1,121 miles of mostly residential and commercial streets. It is important that street sweeping and its related enforcement component is efficient and effective. Low staffing levels and other factors have contributed to less than full enforcement. Outsourcing street sweeping enforcement will increase the number of citations written and provide full time employees the opportunity to serve the citizens in other important capacities.
In July of 2019, a Request for Proposal (RFP) was advertised for street sweeping enforcement services. Ten companies submitted proposals prior to the August deadline. Proposals were independently reviewed by an Evaluation Committee consisting of City staff from various Departments. The proposals were reviewed using standardized criteria. As a result of this process, four companies were identified as being able to meet the needs of the City. These four companies were invited to participate in an in-person interview to further discuss the proposal. The same Evaluation Committee sat on this panel and evaluated the companies. From this process, the City contacted references provided by the top two ranked companies.
Based on the Evaluation Committees’ analysis of the RFP proposals, the in-person interviews, and a references check, Allied Universal Security Services was determined to be the most qualified company which met all of the requirements to provide high quality street sweeping enforcement services to the City of Huntington Beach.
Allied Universal Security Services is a well-established and professional company who is experienced in street sweeping enforcement. They have performed street sweeping enforcement duties for other Orange County cities and they will bring innovative ideas to the City through the use of technology and data analysis.
Financial Impact:
Over a three-year period, the total amount of this contract is $1,119,000. Annual costs for services is $362,000 for year 1, $373,000 for year 2, and $384,000 for year 3. Sufficient appropriations are budgeted in the current fiscal year in the Police Department. Funds for future years will be budgeted accordingly.
With an approved service agreement, the annual cost savings will be approximately $117,000. This savings will be realized with the defunding of five (5) parking enforcement officer positions and decommissioning of three (3) vehicles. Any increase to revenue is unknown at this time.
Recommended Action:
recommendation
Approve and authorize the Mayor and City Clerk to execute “Service Agreement Between the City of Huntington Beach and Universal Protection Services, LP DBA Allied Universal Security (UASS) for Street Sweeping Enforcement Services” in an amount not to exceed $1,119,000 over a three-year term; and authorize the City Manager to execute the attached contract.
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Alternative Action(s):
Do not approve and direct staff accordingly.
Analysis:
It is important that street sweeping enforcement is efficient and effective. Our Parking Control Officer’s (PCO) are often pulled from street sweeping enforcement duties due to other priority calls for service and citizen complaints. With increased housing, more community events, homeless issues, recreational vehicle parking complaints, and inconsistent street sweeping enforcement, it becomes even more important that the City find ways to improve the reliability of street sweeping enforcement.
By contracting with a private company, the City can redirect existing personnel and resources to handle quality of life issues, citizen complaints, and other community priorities.
Based on a thorough evaluation of all proposals, and a review of the cost for services for maintaining in-house street sweeping enforcement, it was determined the proposal submitted by Allied Universal Security Services represents the best value to the City. The initial annual cost for services is $362,000, which represents a significant one-time and annual cost savings when compared to maintaining the services in-house. The annual cost in the two subsequent years is anticipated to be approximately $373,000 and $384,000 respectively.
The contracted company will be driving fuel-efficient vehicles which will be branded to match the existing fleet. Allied Universal will use improved technology and analytics to more effectively monitor their employees and street sweeping enforcement efforts. This will lead to positive outcomes for the City and the community by further supporting Department and City strategic goals.
The Huntington Beach Police Department has met with Allied Universal Security Services leadership and outlined the street sweeping enforcement route information as well as the expectations of the City to improve street sweeping enforcement services while improving customer service. Allied Universal Security Services has clearly demonstrated their ability and commitment to meet the City’s expectations with their written proposal as well as during the interview process.
No city staff will be laid off as a result of the outsourcing.
It is recommended the City Council award a service agreement to Allied Universal Security Services for City-wide street sweeping enforcement services for a not to exceed amount of $1,119,000 for three (3) years.
Environmental Status:
Not applicable.
Strategic Plan Goal:
Enhance and modernize public safety service delivery
Attachment(s):
1. Proposed Contract with Universal Protection Services, LP, DBA Allied Universal Security Services
2. Proposed Contract Exhibit A
3. Proposed Contract Exhibit B