REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Al Zelinka, City Manager
VIA: Sean Crumby, Director of Public Works
PREPARED BY: Darren Sam, Senior Traffic Engineer
Subject:title
Accept bid and authorize execution of a construction contract with Towo Enterprise Inc., in the amount of $388,300 for the construction of the Street Lighting Modification Project on Palm Avenue (CC-1669) and authorize change orders not to exceed 15 percent
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Statement of Issue:
The Street Lighting Modification Project on Palm Avenue between 17th Street and Main Street was advertised and eight (8) bids were received and opened on August 16, 2022. City Council action to award the project to the lowest responsive and responsible bidder is requested to move the project forward for construction.
Financial Impact:
Funds for this project in the amount of $650,000are budgeted within the Fiscal Year 2022-23 Capital Improvement Program (CIP) budget and appropriated in the Energy Efficiency Fund business unit 80787017 for the upgrading and replacement of street lighting in the downtown area.
Recommended Action:
recommendation
A) Accept the lowest responsive and responsible bid submitted by Towo Enterprise Inc., in the amount of $388,300; and,
B) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney; and,
C) Authorize the Director of Public Works to execute change orders not to exceed a total of 15% of the contract construction costs, or $58,245.
end
Alternative Action(s):
Reject all bids and provide staff with alternate direction.
Analysis:
The existing street lighting systems on several downtown area streets are approximately 80 years old and the street light poles and conduits are in severely rusted or corroded conditions. Additionally, these systems operate at high voltage of 4,000 to 6,000 volts, whereas the current design practice is 120 or 240 volts. The deteriorated conditions of these street lights result in frequent failure of the lights. The high voltage operation increases the risks associated with any work performed in maintenance of the system. The combination of these conditions makes the complete replacement of the system necessary to continue to provide safe and reliable street lighting.
The City has conducted several similar projects in the past 10 years, completely replacing the old systems in the downtown area and upgrading these systems to modern standards, including the use of energy efficient and long lasting LED fixtures. The street lighting on Palm Avenue between 17th Street and Main Street has been identified as the next prioritized street light system upgrade CIP project. The project will replace the poles and luminaires and install new conduit and conductors to be connected to operate at current design standards of 120 or 240 volts. A complete set of plans and specifications are available for review at the Public Works counter during normal business hours.
Bids for the project were opened on August 16, 2022 and are listed in ascending order:
|
No. |
Bidder |
Apparent Bid |
Corrected Bid |
|
1 |
Towo Enterprise Inc. |
$388,300.00 |
$388,300.00 |
|
2 |
E.E. Electric Inc. |
$419,175.04 |
$419,175.04 |
|
3 |
California Professional Engineering |
$429,735.00 |
$429,735.00 |
|
4 |
Hampton Tedder Electric Co. |
$414,200.00 |
$432,900.84 |
|
5 |
Asplundh Construction LLC |
$449,400.00 |
$449,400.00 |
|
6 |
KDC Inc. |
$501,878.00 |
$501,878.00 |
|
7 |
PTM General Engineering Services Inc. |
$521,021.00 |
$521,021.00 |
|
8 |
Elecnor Belco Electric Inc. |
$543,705.00 |
$543,705.00 |
City staff recommends awarding a contract to Towo Enterprise Inc. in amount of $388,300. The estimated total project cost is $646,545 and is summarized below:
Contractor’s Bid $388,300
15% Construction Contingency $58,245
City Furnished Equipment $150,000
Contract Administration $50,000
Total $646,545
Additionally, staff is requesting that the Director of Public Works be given authorization to approve change orders on this project up to 15 percent of the construction bid rather than the standard 10 percent. The request is near equivalent to the standard 10 percent contingency based on the total of the construction contract amount plus City purchased materials. This authorization will provide the added flexibility needed to complete a typical construction project and be consistent with the 10 percent contingency limit intent.
Citizen’s Infrastructure Advisory Board/Public Works Commission Action:
The CIAB/Public Works Commission recommended the Palm Avenue Street Light Modification Project at the July 20, 2022 public meeting of the Commission by a vote of 8-0-3 (Ferlita, Schlosser, Taylor absent).
Environmental Status:
The project is categorically exempt pursuant to the California Environmental Quality Act, Section 15302 (c).
Strategic Plan Goal:
Infrastructure & Parks
Attachment(s):
1. Vicinity Map