REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Oliver Chi, City Manager
PREPARED BY: Sean Crumby, Director of Public Works
Subject:
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Accept the lowest responsive and responsible bid and authorize execution of a construction contract with All American Asphalt in the amount of $2,614,115 for the Residential Overlay of Maintenance Zone 3, CC-1618
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Statement of Issue:
On February 23, 2021, bids were publically opened for the Residential Overlay of Maintenance Zone 3 project, CC-1618. City Council action is requested to award the construction contract to All American Asphalt, the lowest responsive and responsible bidder.
Financial Impact:
Total construction cost for the project, including contingency, is $2,945,000. Funds are available in the current fiscal year budget in the Gas Tax account 20790058.82300. ($2,225,000), Measure M account 21390002.82300 ($470,000), Water Fund account 50685201.82300 ($150,000), and Sewer Fund account 51185101.82600 ($100,000).
Recommended Action:
recommendation
A) Accept the lowest responsive and responsible bid submitted by All American Asphalt in the amount of $2,614,115; and,
B) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney.
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Alternative Action(s):
Reject all bids, or provide staff with alternative action.
Analysis:
The City’s Pavement Management Program (PMP) calculates a pavement condition for each street. The conditions are rated from 0 to 100, with 0 being the worst and 100 indicating perfect condition. As part of the PMP, a residential network was created dividing the City into 12 maintenance zones to allow the City to better coordinate maintenance activities. This project will rehabilitate 121 street segments with pavement condition ratings below 55, which is considered very poor, in maintenance zone 3. Maintenance zone 3 is located in the Central Area of the City. The street segments to be overlaid will be crack sealed. Localized 2” pavement repairs will be performed were needed. Edge grinding will be performed along all concrete curbs, gutters, and cross gutters using a milling machine before applying a final 1.5” asphalt overlay.
Bids were publicly opened on February 23, 2021, with the following results:
|
BIDDER'S NAME |
BID AMOUNT (Amount Read at Bid Opening and Basis of Award) |
|
All American Asphalt |
$2,614,115 |
|
R.J. Noble Company |
$2,887,015 |
|
Hardy & Harper |
$2,816,000 |
|
Excel Paving |
$2,887,015 |
Staff recommends awarding a contract to All American Asphalt in the amount of $2,614,115.00. All American Asphalt has provided acceptable street rehabilitation construction in 2020 for the Atlanta Avenue (Bushard St. to Brookhurst St.), Graham Street (Slater Ave. to Warner Ave.), Newland Street (Garfield Ave. to Yorktown Ave.) and Slater Avenue (Goldenwest St. to Beach Blvd.) arterial rehabilitation project, and in 2019 with the overlay of zone 6, that was similar in scope to this project. The total project cost is estimated to be $2,945,000.00, which includes the construction contract, project management ($69,475), and ten-percent (10%) construction contingency ($261,410).
Public Works Commission Action:
The Public Works Commission reviewed and approved CC-1618 on February 17, 2021, with a vote of 6-0-1 (Commissioner Ferlita-absent).
Environmental Status:
The project is categorically exempt pursuant to Class 1, section 15031c of the California Environmental Quality Act.
Strategic Plan Goal:
Infrastructure & Parks
Attachment(s):
1. Attachment No. 1 Location Map