REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Fred A. Wilson, City Manager
PREPARED BY: Chris Slama, Interim Director of Community Services
Subject:
title
Approve Sole Source Justification for the purchase of POM Incorporated parking meter housings
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Statement of Issue:
The Community Services Department is submitting for City Council approval a Sole-Source Procurement request for the purchase of POM Incorporated parking meter housings. Purchasing procedures require City Council approval for all sole source procurements over $50,000.
Financial Impact:
Funds in the amount of $66,250 for parking meter housings and poles were approved as a part of the FY 2018/19 Equipment Replacement budget in account 32440217.83700.
Recommended Action:
recommendation
Approve the Sole Source procurement of parking meter housings with POM Incorporated.
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Alternative Action(s):
Do not approve the Sole-Source Procurement with POM Incorporated and direct staff accordingly.
Analysis:
The City currently has 964 single-space parking meters in use. These parking meters all fit into the same housings, which are manufactured by POM Incorporated. Housings are used to attach the meter head securely to the pole and hold coins until they are collected. Over time, the housings wear out due to use. This request is to purchase 220 units at a cost of $254 each for a total purchase of $61,789, including shipping and tax. Changing the manufacturer of the housings would require the selection of another parking meter manufacturer at significant cost to the City as well since the meters are designed to fit within the POM Incorporated housing units. Parts for both types of parking meters and housings would have to be kept in stock and the City’s single-space parking meters would no longer be uniform in terms of maintenance or appearance. Additionally, the housing units provided by POM Incorporated are comparable in cost to similar vendors. Further, based on experience and research with other cities, staff has found that the POM Incorporated units are the only products that do not rust in the marine environment.
Environmental Status:
Not applicable.
Strategic Plan Goal:
Enhance and maintain infrastructure
Attachment(s):
1. POM Incorporated Sole-Source Justification