REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Oliver Chi, City Manager
PREPARED BY: John Clark, Interim Administrative Services Director
Subject:
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Approve a Professional Services Contract with Carl Warren & Company for Liability Claims Administration Services
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Statement of Issue:
The City of Huntington Beach maintains a program of self-insurance for general liability pursuant to the California Tort Claims Act. The City desires to retain the services of Carl Warren & Company to provide assistance in administering this program for a period of three (3) years.
Financial Impact:
The proposed contract is for an amount not to exceed $309,000 for a three-year period, with funding appropriated in Business Unit 55230502.69365 Liability Insurance Fund.
Recommended Action:
recommendation
Approve and authorize the Mayor and City Clerk to execute the agreement, “Professional Services Contract Between the City of Huntington Beach and Carl Warren & Company Liability Claim Investigation and Processing,” in the amount of $309,000 for three (3) years, and delegate authority to the City Manager to execute any extensions thereto.
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Alternative Action(s):
Do not approve the agreement and direct staff accordingly. This will require conducting a second Request for Proposals process to solicit bids from other qualified firms.
Analysis:
In 2020, the City issued a Request for Proposals (RFP) for a public sector third-party administrator (TPA) for liability claims administration services. Services include, but are not limited to, the following activities: program administration, claims administration, investigation services, and litigation management. Carl Warren ranked No. 1 out of 3 vendors (Attachment 2) based on their experience and pricing. The City has utilized Carl Warren for many years and has been satisfied with their services. Staff recommends the approval of a three (3) year contract with Carl Warren to administer the City’s general liability self-insurance program.
Environmental Status:
Not applicable.
Strategic Plan Goal:
Not applicable - Administrative Item
Attachment(s):
1. Professional Services Contract - Carl Warren & Company
2. Professional Service Award Analysis