REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Al Zelinka, City Manager
VIA: Alvin Papa, Acting Director of Public Works
PREPARED BY: John Martin, Capital Projects Administrator
Subject:
title
Accept the lowest responsive and responsible bid, and authorize execution of a construction contract with Elegant Construction Inc. in the amount of $1,680,000.00 for the Police Department Communications Center Renovation Project, CC-1677
body
Statement of Issue:
On July 27, 2023, bids were opened for the Police Department (PD) Communications Center Renovation Project, CC-1677. City Council action is requested to award the construction contract to Elegant Construction Inc. (Elegant), the lowest responsive and responsible bidder.
Financial Impact:
The contract award amount to Elegant is $1,680,000. The total cost of the project, including the contract award, contingency and supplemental costs, is $2,036,000. Funds for the project are available in FY 2022/23 carry over funds in the PD Development Fund account 22770103.82200 ($626,030) and Infrastructure Fund accounts 31487004.82200 ($1,390,005) and 31440006.82200 ($19,965).
Recommended Action:
recommendation
A) Accept the lowest responsive and responsible bid submitted by Elegant Construction Inc. in the amount of $1,680,000; and
B) Authorize the Director of Public Works to execute change orders not to exceed 20% of the contract costs, or $336,000.
end
Alternative Action(s):
Do not accept the recommended action, and direct staff accordingly.
Analysis:
The existing PD communications center and lower level support offices were designed and constructed in 1971 and are in need of improvements. The communications area houses the 911 phone and radio dispatch operations, which consists of ten positions. While currently functional, the center needs to expand to fourteen positions in order to support modern policing needs, as well as the multiple special events that occur in Huntington Beach each year. Additionally, the dispatch position work stations are in disrepair and no longer supported by the manufacturer. Existing carpet is at end of life, and data network, electrical, and HVAC systems all require modernization as well. Due to this modernization and expansion effort, the adjacent support group offices, including the Watch Commander, Sergeant’s Office, Report Writing, Property Supervisor, Drone Office, and Communication Supervisor Offices, must be repositioned and renovated.
The new communications center and adjacent offices will be upgraded with steel-studded drywall and also include new carpet tile, ceiling tile, HVAC, lighting upgrades, and modern data networking systems.
During construction, the communications center will be relocated offsite to the former dispatch center at the Gothard Fire Joint Powers Authority training center. This temporary center will be retrofitted to accommodate 911 operations during the construction period and will serve as a future back-up center after the renovated center is completed.
The engineer’s estimate for this project was $2,127,000. Bids for the project were opened on July 27, 2023 and are listed in ascending order below:
|
|
Bidder |
Submitted Bid |
|
1 |
RT Contractor Corp. (non-responsive) |
$1,397,574.00 |
|
2 |
RBA Builders, Inc. (non-responsive) |
$1,484,877.00 |
|
3 |
Elegant Construction Inc. |
$1,680,000.00 |
|
4 |
Optima RPM Inc. |
$1,796,532.00 |
|
5 |
JR Universal Construction, Inc. |
$1,846,438.00 |
|
6 |
Tovey Shultz Construction, Inc. |
$1,902,247.00 |
|
7 |
Armstrong Cal Builders Inc. |
$1,957,870.00 |
|
8 |
Faris Construction Company |
$1,965,000.00 |
|
9 |
PCN3, Inc. |
$2,134,557.00 |
|
10 |
Kazoni Inc |
$2,338,300.00 |
|
11 |
MLC Constructors |
$2,452,775.00 |
|
12 |
Modern General Contractor Inc. |
$2,797,000.00 |
|
13 |
Nationwide Contracting Services, Inc |
$3,055,850.00 |
The first two bids, submitted by RT Contractor Corp and RBA Builders, Inc, were deemed non-responsive because the bidders exceeded the maximum subcontracting percentage of 50% of their total bid. This resulted in Elegant being the lowest responsive and responsible bidder. City staff conducted a reference check on Elegant and received satisfactory reviews of their past performance on similar scale tenant improvement building projects. Therefore, staff recommends awarding a contract to Elegant in the amount of $1,680,000.00. The total project cost is $2,036,000.00, which includes the construction contract of $1,680,000.00 plus a twenty-percent (20%) construction contingency and $20,000.00 for project supplemental costs.
|
Construction Contract |
$1,680,000 |
|
20% Contingency |
$336,000 |
|
Supplemental Costs |
$20,000 |
|
Total Construction Costs |
$2,036,000 |
Sufficient funds are currently budgeted and available for this project.
Environmental Status:
This project is categorically exempt pursuant to the California Environmental Quality Act, Section 15303.c.
Strategic Plan Goal:
Infrastructure & Parks
Attachment(s):
1. Vicinity / Location Map
2. Project Overview Presentation