REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Travis Hopkins, Acting City Manager
PREPARED BY: Marissa Sur, Director of Human Resources
Subject:
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Adopt Resolution No. 2024-60 setting compensation for the newly elected City Clerk
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Statement of Issue:
The City Charter directs that compensation for the elected City Clerk be adopted by Council resolution. Per Charter direction, Council is being requested to set compensation based on the salary range (Starting, Control, High Point) identified in Exhibit “1B” of Resolution No. 2024-60.
Financial Impact:
Sufficient funds are available in the Fiscal Year 2024-25 budget.
Recommended Action:
recommendation
Adopt Resolution No. 2024-60, “A Resolution of the City Council of the City of Huntington Beach Setting the Salary Rate and Assigning Certain Benefits for the Elected City Clerk,” (range of Starting, Control or High Point) identified in Exhibit “1B” - Exhibit A of the Non-Associated Executive Management Salary Schedule, effective December 7, 2024.
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Alternative Action(s):
Do not approve the recommended action and direct staff accordingly.
Analysis:
On Tuesday, December 3, 2024, the City Council voted unanimously to certify results of the November 5, 2024, general municipal election by adopting Resolution No. 2024-59 which included Exhibit “A”, Certification by the Registrar of Voters of the Canvass of the November 5, 2024, General Election, submitted to the City on December 3, 2024, by the Orange County Registrar of Voters. City Clerk candidate Lisa Lane Barnes was elected to serve a four-year term, and the Council must now set the newly elected City Clerk’s starting salary.
The elected City Clerk serves as a department head, and manages five full-time, and four part-time employees to provide the following core services:
• Officiates local elections
• Oversees a centralized records management process, including annual update of citywide guidelines and retention schedules and California Public Records Act compliance
• Oversees preparation and publication of City Council agenda material, including advertising of public notices, facilitating delivery of public meeting content via the Internet through audio/video live stream applications, preparation and distribution of Action Agendas
• Oversees Council follow-up procedures (contract execution, ordinance codification, recordation of County documents, other)
• Oversees management of FPPC Conflict of Interest - Form 700 and Campaign Disclosure Statements
• Oversees City Council minute preparation.
In addition,
• Administers Passport Acceptance services to the public, generating significant general fund revenue annually
• Administers the annual Safe and Sane Fireworks Stand Application and Lottery Process
• Provides ongoing support to staff liaisons to City boards/commissions/committees/task forces
The City Manager has the authority to assign pay grade levels (Starting, Control, High Point) for all non-elected department heads. Per the City Charter, elected officials that also serve as City department heads must seek Council approval to set compensation and receive pay grade adjustments via the adoption of a Resolution in a public setting.
Environmental Status:
This action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.
Strategic Plan Goal:
Non-Applicable - Administrative Item
Attachment(s):
1. Resolution No. 2024-60 “A Resolution of the City Council of the City of Huntington Beach Setting the Salary Rate and Assigning Certain Benefits for the Elected City Clerk,” (range of Starting, Control or High Point) identified in Exhibit “1B” - Exhibit A of the Non-Associated Executive Management Salary Schedule, effective December 7, 2024.