REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Travis Hopkins, City Manager
VIA: Ashley Wysocki, Director of Community & Library Services
PREPARED BY: Kristin Martinez, Community & Library Services Manager
Subject:
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Approve and authorize execution of a License Agreement between the City of Huntington Beach and Saddleback Church for use of space at the Huntington Beach Senior Center in Central Park
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Statement of Issue:
The City of Huntington Beach and Saddleback Church seek to establish a three-year agreement, with two optional one-year extensions, through approval of a License Agreement for Saddleback Church’s continued weekly use of meeting space at the Senior Center in Central Park.
The Agreement would clearly define facility use, fees, and rental obligations while generating consistent rental revenue to the City’s General Fund, supporting operational cost recovery, long term fiscal sustainability, and the continuation of a productive partnership with a local nonprofit serving Huntington Beach residents.
Financial Impact:
The Agreement with Saddleback Church will generate anticipated, ongoing annual revenues of $157,500 for the City over a three-year term, with the option of two (2) additional one-year renewals.
Recommended Action:
recommendation
Approve and authorize the Mayor and City Clerk to execute the “License Agreement Between the City of Huntington Beach and Saddleback Church for Use of Space at the Huntington Beach Senior Center in Central Park.”
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Alternative Action(s):
Do not approve the recommended action and direct staff accordingly.
Analysis:
Saddleback Church has utilized City facilities since 2024 to conduct weekly rentals. In 2025, the organization began renting meeting space at the Senior Center in Central Park (Senior Center) to accommodate its growing operational and attendance needs. Saddleback Church now seeks to formalize this ongoing arrangement through a License Agreement, ensuring continued access to the facility in a structured and consistent manner.
The City of Huntington Beach likewise seeks to formalize the Agreement to establish clear terms, strengthen the existing partnership, and secure stable rental revenue for a three-year term with two (2) optional one-year extensions. The proposed Agreement provides a dependable source of General Fund revenue, which will help offset operational costs and support long term fiscal sustainability, while continuing a collaborative relationship with a local nonprofit organization serving Huntington Beach residents.
General obligations of Saddleback Church include:
• Providing an offsite storage facility, loading all equipment in and out of the facility for each rental.
• Notify the City thirty (30) days in advance of any rental cancellation.
• Follow all City rental procedures and policies.
• Provide monthly payment fourteen (14) days after receipt of invoice for Saddleback Church’s facility use from the previous month.
General obligations of the City include:
• Providing rental space and city staff to facilitate room setups and opening and closing of the Senior Center.
• Provide Saddleback Church with at least thirty (30) days’ notice if a reservation requires cancellation.
• Provide toiletries for restroom use, cleaning supplies, tables, chairs and A/V equipment.
• Invoicing Saddleback Church monthly for the previous month’s facility use.
The FY 2025/26 City Council approved fee schedule can be found in Exhibit B of the Agreement. Providing a nominal discount rate ensures stable weekly use of the Senior Center while generating consistent annual revenue and strengthening a long-term partnership with a nonprofit that serves Huntington Beach residents.
• Rentals occurring Friday - Sunday, a discounted rental rate will be applied to the current City Council approved hourly rates.
• Rentals occurring Monday - Thursday, will be assessed the current City Council approved rates, and no discounts will be applied.
• Year 1: 10% discount.
• Years 2 & 3: 7% discount.
o At year 3, upon mutual agreement, the City and Saddleback Church will discuss and evaluate rate adjustments if a disparity exists between the market rate and Saddleback Church’s discounted rate.
• Years 4 & 5: 5% discount.
• Late payments: the fees for that month will revert to the current, full City Council approved fee schedule, and future rentals may be subject to suspension.
Approval of this Agreement will allow the City to preserve an effective partnership, support consistent facility use, and ensure reliable ongoing annual proposed revenues of $157,500 supporting the General Gund.
Environmental Status:
Pursuant to CEQA Guidelines Section 15378(b)(5), administrative activities of governments that will not result in direct or indirect physical changes in the environment do not constitute a project.
Strategic Plan Goal:
Non Applicable - Administrative Item
Attachment(s):
1. RCA Contract Agreement Summary Saddleback Church
2. License Agreement Saddleback Church
3. Saddleback Church Presentation