REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Travis Hopkins, Acting City Manager
VIA: Chau Vu, Director of Public Works
PREPARED BY: Joseph Fuentes, Principal Engineer
Subject:
title
Approve and authorize execution of Amendment No. 6 to Professional Services Agreement with Biggs Cardosa Associates, Inc. (BCA) to Extend the Contract Term by Three Years
body
Statement of Issue:
The City has an existing professional services contract with Biggs Cardosa Associates, Inc. (BCA) to provide bridge design services for various federally funded bridge rehabilitation projects that will expire on February 21, 2025. Staff is requesting that the existing contract be amended to extend the term of the contract to February 21, 2028 in order to complete the design and provide construction engineering and environmental monitoring services for the Humboldt Drive bridge rehabilitation project.
Financial Impact:
Funds in the amount of $860,000 are available in the Hwy Bridge Replacement & Rehab business unit 96185001. No additional funding is being requested as part of Amendment No. 6.
Recommended Action:
recommendation
Approve and authorize the Mayor and City Clerk to execute “Amendment No. 6 to Agreement Between the City of Huntington Beach and Biggs Cardosa Associates, Inc. for Bridge Design Services.”
end
Alternative Action(s):
Do not approve the contract amendment and advise staff on how to proceed.
Analysis:
On February 22, 2011, the City entered into a professional services agreement with Biggs Cardosa Associates, Inc. (“BCA”) to provide bridge design services for five federally funded bridge maintenance and rehabilitation projects throughout the City. Although the first three bridges, Warner Ave. bridge, Magnolia St. bridge, and Brookhurst St. bridge, were all relatively simple preventive maintenance projects, all three were located within or adjacent to environmentally sensitive areas such as the Bolsa Chica Reserve, Magnolia Marsh, and Brookhurst Marsh. Consequently, the additional environmental requirements imposed by the various federal and state regulatory agencies impacted BCA’s contract schedule and budget as evidenced by the previously approved Contract Amendment Nos. 1 and 2, which increased the total contract budget and extended the original contract term, respectively.
Construction of the Warner Ave. Bridge Preventive Maintenance project was completed in the Summer of 2015, however the California Coastal Commission required additional work which extended the project by three years. Accordingly, Amendment No. 3 was approved on December 21, 2015 in order to extend the contract term to February 21, 2019 and provide BCA with additional compensation to complete the work required by the Coastal Commission. In July and September of 2018, construction was completed on the Magnolia St. and Brookhurst St. Bridge Preventive Maintenance projects, respectively.
To complete the remaining two bridges included in BCA's contract, Amendment No. 4 was approved February 19, 2019 authorizing a three year extension to complete the final design of the Admiralty Dr. and Humboldt Dr. Bridge Rehabilitation projects and additional compensation for construction engineering and environmental monitoring services when federal funding for the construction of these bridge rehabilitation projects became available. On August 15, 2019, the City was informed of the passing of BCA's Engineering Manager who had been managing the design of both the Admiralty Dr. and Humboldt Dr. bridge projects since the City directed BCA to proceed. With limited in-person meetings due to the onset of Covid in 2020, it was a challenge to bring BCA's new project manager up to speed as these Huntington Harbor bridges have unique design and constructability challenges. Amendment No. 5 was approved February 1, 2022, extending the contract term an additional three years and added additional compensation for construction engineering and environmental monitoring services for Admiralty and Humboldt Bridge projects.
As BCA’s contract is due to expire on February 21, 2025, staff recommends that Amendment No. 6 be approved to extend the term of the contract to February 21, 2028, to complete the design of the Humboldt Dr. Bridge Rehabilitation and provide construction engineering and environmental monitoring services for Admiralty Dr. and Humboldt Dr. bridges. The Admiralty Dr. Bridge Rehabilitation is currently under construction and slated to finish in 2025. Staff anticipates beginning construction on the Humboldt Dr. Bridge Rehabilitation project in fiscal year 2025/26.
Environmental Status:
This action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.
Strategic Plan Goal:
Non Applicable - Administrative Item
For details, visit www.huntingtonbeachca.gov/strategicplan.
Attachment(s):
1. Amendment No. 6 to “Agreement Between the City of Huntington Beach and Biggs Cardosa Associates, Inc. for Bridge Design Services.”
2. Prior Amendments + Original Agreement
3. PowerPoint Presentation