REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Travis Hopkins, City Manager
PREPARED BY: Carlina Thomas, Assistant to the City Manager
Subject:
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Approve and Authorize the Execution of Six (6) On-Call Video Production & Media Services Professional Services Contracts with Dorado Creative, Inc., Dynamic Video Communications, LLC, Marketworks, Pegasus Studios, Tripepi Smith and Associates, Inc., and Vidiflo, LLC
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Statement of Issue:
The City Manager’s Office (Multimedia services program) current on-call video production and media services professional services contracts are expiring June 30, 2026. In preparation for the current term expiring, the City Manager’s Office posted a Request for Proposal (RFP) for On-Call Video Production & Media Services on PlanetBids. The City Manager’s Office requests approval to execute six (6) On-Call Video Production & Media Services Professional Services Contracts.
Financial Impact:
Video production and media professional services are included in the FY 26/27 budget, Cable TV account 10030302.69365 and Surf City “3” Cable Channel account 24330101.69365.
Recommended Action:
recommendation
A) Approve and authorize the City Manager to execute a $50,000 “Professional Services Contract Between the City of Huntington Beach and Dorado Creative, Inc. for On-Call Video Production and Media Services for Huntington Beach Channel 3 - HBTV”; and,
B) Approve and authorize the City Manager to execute a $50,000 “Professional Services Contract Between the City of Huntington Beach and Dynamic Video Communications, LLC for On-Call Video Production and Media Services for Huntington Beach Channel 3 - HBTV”; and,
C) Approve and authorize the Mayor, City Clerk, and City Manager to execute a $150,000 “Professional Services Contract Between the City of Huntington Beach and Marketworks for On-Call Video Production and Media Services for Huntington Beach Channel 3 - HBTV”; and,
D) Approve and authorize the City Manager to execute a $50,000 “Professional Services Contract Between the City of Huntington Beach and Pegasus Studios for On-Call Video Production and Media Services for Huntington Beach Channel 3 - HBTV”; and,
E) Approve and authorize the Mayor, City Clerk, and City Manager to execute a $200,000 “Professional Services Contract Between the City of Huntington Beach and Tripepi Smith and Associates, Inc for On-Call Video Production and Media Services for Huntington Beach Channel 3 - HBTV”; and,
F) Approve and authorize the City Manager to execute a $50,000 “Professional Services Contract Between the City of Huntington Beach and Vidiflo, LLC for On-Call Video Production and Media Services for Huntington Beach Channel 3 - HBTV”.
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Alternative Action(s):
Do not approve/authorize, and direct staff accordingly.
Analysis:
The City Manager’s Office currently contracts with multiple multimedia vendors for on-call video production and media services; the professional services agreements for these services are set to expire on June 30, 2026. A formal Request for Proposal (RFP) for On Call Video Production & Media Services was posted via Planet Bids. The RFP Scope of Work included four different service categories: 1) live program direction and switching, 2) feature content generation, 3) video engineering services, and 4) regular event coverage. Firms were invited to submit proposals addressing any of the four services.
Seventeen proposals were received in response to the RFP. After the three-person evaluation team conducted independent evaluations of the proposals and reference checks, seven firms were identified as qualified for on-call professional services contracts. Proposed agreements with six of the qualified vendors are presented for City Council approval. Staff recommend agreements with multiple vendors to allow for flexibility and adequate coverage for all four video production and media service areas. These services will be contingent on available budget funds and firms are not guaranteed any amount of service work from the city.
Environmental Status:
Pursuant to CEQA Guidelines Section 15378(b)(5), administrative activities of governments that will not result in direct or indirect physical changes in the environment do not constitute a project.
Strategic Plan Goal:
Goal 7 - Public Engagement, Strategy D - Enhance capacity of HBTV and produce relevant television content to expand the City's public engagement reach across diverse audiences.
For details, visit www.huntingtonbeachca.gov/strategicplan.
Attachment(s):
1. RCA Contract Summaries
2. Dorado Creative Professional Services Contract
3. Dynamic Video Communications Professional Services Contract
4. Marketworks Professional Services Contract
5. Pegasus Studios Professional Services Contract
6. Tripepi Smith Professional Services Contract
7. Vidiflow Professional Services Contract
8. PowerPoint Presentation On-Call Video Production and Media Services