REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Al Zelinka, City Manager
VIA: Chau Vu, Acting Director of Public Works
PREPARED BY: Joseph Fuentes, Senior Civil Engineer
Subject:
title
Accept the lowest responsive and responsible bid, approve appropriations, and authorize execution of a construction contract with All American Asphalt in the amount of $1,559,316 for the Saybrook Lane Rehabilitation Project, CC-1690.
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Statement of Issue:
On May 23, 2023, bids were publicly opened for the Saybrook Lane Rehabilitation Project. City Council action is requested to award the construction contract to All American Asphalt, the lowest responsive and responsible bidder
Financial Impact:
Total cost for the project, including contingency and supplemental, is estimated at $1,785,000.
Funds for this project are available in the current fiscal budget in the Pavement Management Relief Funding (PMRF) 127385201.82300 ($578,011), Measure M Account 21390033.82300 ($1,133,760.27), and the Road Maintenance and Rehabilitation Account (RMRA) Account 124790006.82300 ($73,228.73).
Recommended Action:
recommendation
A) Accept the lowest responsive and responsible bid submitted by All American Asphalt in the amount of $1,559,316.00, and;
B) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney.
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Alternative Action(s):
Reject all bids, and rebid the project.
Analysis:
The rehabilitation of Saybrook Lane from Heil Avenue to Edinger Avenue will provide localized base asphalt repairs, an asphalt overlay for the entire street consisting of 2-inches of rubberized asphalt concrete (RAC), manholes, monitoring wells, survey monuments, and water valve assemblies that will be adjusted to the new finished surface; traffic loops, and striping improvements; and limited replacement of concrete curb, gutter, sidewalk, driveway approaches, access ramps, and trees. The Saybrook Lane street segment has an existing Pavement Condition Index (PCI) ranging from 39 (Very Poor) to 57 (Poor) and warrants rehabilitation now to avoid considerable higher reconstruction costs.
This project uses a sustainable paving material, RAC, which contains crumb rubber derived from 100% California waste tire rubber. A 2-inch layer of RAC includes over 2,000 waste tires per lane mile. This project will divert approximately 20,000 waste tires that would otherwise end up in a landfill. Including this project, the use of RAC in the rehabilitation of the City’s arterial streets has resulted in the diversion of almost 400,000 waste tires. Reimbursement from the CalRecycle RAC grant in the amount of $42,000 is anticipated upon project completion. The project is scheduled to start construction in July 2023 and should be completed within 40 working days.
Bids were opened on May 23, 2023, with the following results:
|
BIDDER'S NAME |
BID AMOUNT |
|
All American Asphalt |
$1,559,316.00 |
|
R.J Noble Company |
$1,656,354.00 |
|
Hardy & Harper, Inc. |
$2,098,841.00 |
Staff recommends awarding a contract to All American Asphalt in the amount of $1,559,316. All American Asphalt has successfully completed similar arterial construction projects in the City. The total project cost is estimated to be $1,785,000, which includes the construction contract, construction contingency, inspection, and supplemental services (inspection, labor compliance monitoring, and construction geotechnical testing.)
Public Works Commission Action:
The Public Works Commission reviewed the project on April 19, 2023 and approved the project with a vote of (7 Ayes - 0 Noes).
Environmental Status:
Caltrans NEPA determination has determined no significant impacts on the environment and is categorically excluded from the requirements under Section 23 CFR 771 activity (c) (26).
Strategic Plan Goal:
Infrastructure & Parks
Attachment(s):
1. Vicinity Map
2. PowerPoint Presentation