REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Travis Hopkins, City Manager
VIA: Chau Vu, Director of Public Works
PREPARED BY: John Nguyen, Senior Traffic Engineer
Subject:
title
Accept the lowest responsive and responsible bid and authorize execution of a construction contract with Servitek Electrical & Data, Inc., in the amount of $950,702.50, for the construction of the Edinger Avenue and Heil Avenue Traffic Signal Improvement project (CC-1746) and authorize an appropriation in the amount of $389,268.00 from the Traffic Impact fund
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Statement of Issue:
On March 28, 2025, bids were opened for the Traffic Signal Improvement Project along Edinger Avenue between Bolsa Chica Street to Parkside Lane, and Heil Avenue between Bolsa Chica Street to Gothard Street. City Council approval is requested to award the construction contract to Servitek Electric, Inc., the lowest responsive and responsible bidder.
Financial Impact:
The engineer’s cost estimate for the project is $1,140,843.00 including construction contingency and contract administration. Funds for the project in the amount of $76,485.00 are available in the Traffic Impact fund (Account No. 20690021.82700) and $675,090.00 in the Edinger Heil Corridor Project grant fund (Account No. 99590008.82800)
Staff requests an appropriation from the Traffic Impact fund in the amount of $389,268.00 to business unit 20690021.82700 to complete the funding.
Recommended Action:
recommendation
A) Accept the lowest responsive and responsible bid submitted by Servitek Electric, Inc., in the amount of $950,702.50;
B) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney; and,
C) Authorize the appropriation of Traffic Impact Funds (TIF) in the amount of $389,268.00 to 20690021.82700.
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Alternative Action(s):
Reject all bids and provide staff with alternative direction.
Analysis:
On September 13, 2022, the City of Huntington Beach applied for the Highway Safety Improvement Program (HSIP) Cycle 11 Grant for traffic signal and operational improvements along Edinger Avenue between Bolsa Chica Street and Parkside Lane, and Heil Avenue between Bolsa Chica Street and Gothard Street. The two selected corridors met the HSIP requirement guidelines, and the grant application was approved and awarded for the project on March 13, 2023.
The HSIP is a federal-aid program to reduce fatalities and serious injuries on all public roads. The focus is on infrastructure projects that recognize accident occurrences, analyze safety problems, and provide recommended safety improvements. Caltrans is responsible for selecting and collaborating with the Federal Highway Administration (FHWA) in administering the selected projects. The Highway Safety Improvement Program Cycle 11 has granted and approved the City of Huntington Beach construction funds which are allocated for the project in the amount of $675,090.00 with a requirement of the city funding a match of 20% in the amount of $166,346.00.
The Edinger Avenue and Heil Avenue Traffic Signal Improvements project is part of the Fiscal Year 2024/2025 Capital Improvement Program (CIP) for the installation of retro-reflective backplates, near-sided vehicle traffic signal heads, pedestrian audible buttons, striping bike zones, and leading pedestrian intervals at traffic signalized intersections. The installation of updated traffic signal equipment will enhance safety features and improve visibility for motorists, cyclists, and pedestrians.
A complete set of plans and specifications are available for review at the Public Works counter during normal business hours.
Bids were opened on March 28, 2025, and are listed in ascending order:
|
|
Bidder |
Submitted and Verified Bid |
|
1 |
Servitek Electric, Inc. |
$950,702.50 |
|
2 |
Yunex, LLC |
$1,040,229.00 |
|
3 |
Crosstown Electrical & Data, Inc. |
$1,053,823.00 |
|
4 |
Elecnor Belco Electric, Inc. |
$1,097,789.00 |
|
5 |
DBX, Inc. |
$1,150,860.00 |
|
6 |
California Professional Engineering, Inc. |
$1,164,366.30 |
|
7 |
Select Electric, Inc. |
$1,171,840.00 |
|
8 |
Comet Electric, Inc. |
$1,195,183.00 |
|
9 |
PTM General Engineering Services, Inc. |
$1,272,878.40 |
|
10 |
Alfaro Communications Constructions, Inc. |
$1,296,784.34 |
|
11 |
Baker Electric & Renewables LLC |
$1,342,171.00 |
The total cost of this project is $1,140,843.00 as outlined below:
|
Bid |
$ 950,702.50 |
|
10% Construction Contingency |
$ 95,070.25 |
|
Construction Administration |
$ 95,070.25 |
|
TOTAL |
$ 1,140,843.00 |
The grant application was submitted in September 2022, based on engineering estimates at the time totaling $841,436.00, which included the City’s matching funds for project construction. Since then, over the past three years, labor and material costs have risen significantly. As a result of this escalation, the total estimated cost of the project has increased to $1,140,843.00.
A breakdown of the funding is shown below:
|
HSIP Grant Fund |
$675,090 |
|
Project matching funds available |
$76,485 |
|
Appropriation of additional funds (TIF) |
$389,268 |
|
TOTAL |
$1,140,843 |
The current available funding for the Edinger Avenue and Heil Avenue Traffic Signal Improvements Project includes $675,090.00 in the Edinger Heil Corridor Project Grant Fund (Account No. 99590008.82800) and $76,485.00 in the Traffic Impact Fund (Account No. 20690021.82700). To fully fund the project, staff recommends an additional appropriation of $389,268.00 from the Traffic Impact Fund to Business Unit 20690021.82700.
Environmental Status:
This project is categorically exempt pursuant to the California Environmental Quality Act, Section 15301 (c).
Strategic Plan Goal:
Non Applicable - Administrative Item
Attachment(s):
1. Servitek Electric, Inc Construction Contract
2. Location Map
3. PowerPoint Presentation