REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Al Zelinka, City Manager
VIA: Alvin Papa, Deputy Director of Public Works
PREPARED BY: Bob Stachelski, Traffic and Transportation Manager
Subject:
title
Authorize the Mayor and City Attorney to execute Cooperative Agreement No. C-3-2654 between the Orange County Transportation Authority and the City of Huntington Beach for the I-405 Improvement Project
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Statement of Issue:
The City of Huntington Beach entered into a cooperative agreement with the Orange County Transportation Authority (OCTA) in 2016 to facilitate administration, permitting, staffing and construction of the I-405 Freeway Improvement Project and provide a mechanism to reimburse the City for expensed incurred as a result of the project effort. That agreement expired on April 30, 2023. The current action would adopt a new cooperative agreement to provide the same support and reimbursement authorization through the completion of the project, extending to June 30, 2024.
Financial Impact:
Execution of the agreement will allow the City of Huntington Beach to receive reimbursement for direct expenses and staff time for the administration, assistance, processing and other services provided by the City in support of the completion of the I-405 Freeway Improvement Project.
Recommended Action:
recommendation
Authorize the Mayor and City Attorney to execute Cooperative Agreement No. C-3-2654 between the Orange County Transportation Authority and the City of Huntington Beach for the I-405 Improvement Project
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Alternative Action(s):
Do not approve the Cooperative Agreement and forego reimbursement for remaining efforts on the project. Council may direct staff to negotiate revised terms with OCTA and return with a revised agreement.
Analysis:
The City of Huntington Beach, along with other corridor agencies, has been actively working in cooperation with OCTA for more than 20 years to pursue the improvement of Interstate 405 from the Interstate 605 interchange to the State Route 73 interchange. The initial goal of this effort was to help ensure that the corridor would provide sufficient capacity and operations to support transportation needs for the next 20-30 years. The initial planning and design efforts culminated in the funding of construction and hiring of OC405 Partners in January 2017 to complete the project in under a design-build delivery method.
Prior to awarding the design-build contract, OCTA recognized that each of the corridor agencies would be required to provide significant staff resources in support of the project including:
• Plan review
• Permitting
• Emergency services
• Inspections
• Public Outreach
• Administration
• Contract services
• Coordination with OCTA, OC405 Partners, Caltrans and corridor agencies
To date, the City has received a total of $217,605 in direct reimbursement for staff time and other direct expenses incurred as a direct result of the project.
OCTA also recognized that traffic diversion due to freeway closures and general construction traffic had the potential to accelerate deterioration of local roadway pavement. The original agreement also included a lump sum payment to Huntington Beach for the estimated value of those impacts of $682,737. That lump sum payment was received early in the project construction process.
The original agreement had an expiration date of April 30, 2023, based on the anticipated schedule for completion of the project. Due to delays that inevitably occurred on the project due to a variety of reasons, work is expected to continue into early 2024. The new cooperative agreement will provide additional financial resources to fund City efforts through the anticipated completion of the project in 2024. The agreement identifies authorization for reimbursement for a maximum of $200,000 for the completion of the project. Staff believes that the amount allocated will adequately cover staff efforts and expenses through completion of the project.
Environmental Status:
Pursuant to CEQA Guidelines Section 15378(b)(5), administrative activities of governments that will not result in direct or indirect physical changes in the environment do not constitute a project.
Strategic Plan Goal:
Financial Sustainability, Public Safety or Other
Attachment(s):
1. Cooperative Agreement No. C-3-2654 between the Orange County Transportation Authority and the City of Huntington Beach for the I-405 Freeway Project
2. Presentation of overview of City efforts on the I-405 Project and the Cooperative Agreement