REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Al Zelinka, City Manager
VIA: Al Zelinka, City Manager
PREPARED BY: Brittany Mello, Administrative Services Director
Travis Hopkins, Assistant City Manager
Subject:
title
Approve the Reorganization of the Administrative Services Department into the Human Resources Department and Information Services Department, and Adopt Resolution No. 2022-83 Amending the City’s Classification Plan to Delete the Director of Administrative Services and Add the Positions of Director of Human Resources and the Chief Information Officer
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Statement of Issue:
In November 2020, the City Council approved the COVID-19 Citywide Reorganization Plan following a projected budget shortfall, reducing the number of authorized positions in the City and merging the Information Services and Human Resources Departments into a new Administrative Services Department. Due to the evolving needs of the organization, staff is recommending returning to the prior operational structure to help meet the growing, complex demands of each operation.
Financial Impact:
The salary range for the positions of Human Resources Director and Chief Information Officer is proposed to be placed at Range 269 of $167,668.80 - $224,702.40, mirroring the other non-safety department heads. The proposed Human Resources Director would replace the existing Administrative Services Director, so no additional funding is required for this position. To fully fund the Chief Information Officer position’s pay and benefits, a budget appropriation of approximately $288,952 would be needed annually. For the remainder of the current Fiscal Year 2022/23, funding in the amount of $138,140 is requested to establish the role.
Recommended Action:
recommendation
A) Approve the Reorganization of the Administrative Services Department into separate Human Resources and Information Services Departments, authorize one additional full-time equivalent position and appropriate $138,140 in the Fiscal Year 22/23 budget, and authorize the City Manager to take all administrative and budgetary actions necessary to implement the reorganization.
B) Adopt Resolution No. 2022-83, “A Resolution of the City Council of the City of Huntington Beach Amending the City’s Classification Plan by Deleting the Director of Administrative Services and Adding the Job Classifications of Director of Human Resources and Chief Information Officer and Establishing Compensation.”
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Alternative Action(s):
Approve the Reorganization of the Administrative Services Department into separate Human Resources and Information Services Departments, and adopt Resolution No. 2022-83, but do not authorize an additional position, and authorize the City Manager to take all administrative and budgetary actions necessary to implement the reorganization. If the additional position is not authorized, then an existing, vacant authorized position would be de-funded to fund the Chief Information Officer.
Analysis:
On November 2, 2020, the City Council approved the Fiscal Year 2020/21 Citywide Reorganization Plan in response to the negative economic impacts of COVID-19. A key component of this Reorganization Plan was merging the Information Technology and Human Resources operations into a single Administrative Services Department.
Over the last two years, the Administrative Services Department has provided exceptional internal services to the eleven City departments at the City, serving approximately 1,500 full and part-time employees across some 40 City facilities.
Following notification of the current Administrative Services Director’s upcoming departure from the City on January 3, 2023, leadership in the City Manager’s Office and Administrative Services met to evaluate the current structure, and the advantages and disadvantages of remaining merged or bifurcating the department.
Due to the complexity and volume of Human Resources and Information Technology related operational demands, along with numerous planned/ongoing special projects and the growing need for employee relations, retention, recruitment, and training/development, staff is recommending a return to the previous operational structure with separate Information Services and Human Resources Departments.
In order to move forward with establishing separate departments, Resolution No. 2022-83 is proposed to update the appointed Non-Associated (Non-Represented) Salary Schedule by adding the Chief Information Officer and Human Resources Director classifications and establishing the compensation at the same level as the non-safety department heads.
The existing Administrative Services Director position would be replaced by the Human Resources Director. Staff is requesting funding for an additional full-time authorized position for the Chief Information Officer position in the current fiscal year. Alternatively, City Council may choose to not approve a new position. If so, an existing authorized position would be de-funded to fund the Chief Information Officer position.
Environmental Status:
None.
Strategic Plan Goal:
Non Applicable - Administrative Item
Attachment(s):
1. Resolution 2022-83, “A Resolution of the City Council of the City of Huntington Beach Amending the City’s Classification Plan by Deleting the Director of Administrative Services and Adding the Job Classifications of Director of Human Resources and Chief Information Officer and Establishing Compensation” including Exhibit 1A-1 - Appointed Non-Associated Salary Schedule Effective January 4, 2023, and Exhibit 1A-2 - Amended Non-Associated Salary Schedule Effective February 4, 2023
2. PowerPoint Presentation