REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Eric G. Parra, Interim City Manager
VIA: Chau Vu, Director of Public Works
PREPARED BY: Eduardo Cerda, Senior Civil Engineer
Subject:
title
Accept the lowest responsive and responsible bid and authorize execution of a construction contract with TTS Engineering Inc in the amount of $174,624 for the Retaining Wall Rehabilitation Project, CC-1770
body
Statement of Issue:
On August 8, 2024, bids were publicly opened for the Retaining Wall Rehabilitation Project. Staff is requesting City Council to award the construction contract to TTS Engineering Inc, the lowest responsive and responsible bidder.
Financial Impact:
Total cost for the project is $237,913 with the breakdown as follows:
|
Construction Bid |
$ 174,624 |
|
Contingency (15%) |
$ 26,194 |
|
Inspection Services |
$ 37,095 |
|
Total Project Cost |
$ 237,913 |
This project was not included within the City’s Capital Improvement Program (CIP) Budget. However, funding has been identified within the current fiscal year budget in the following accounts and no additional appropriations are required:
|
Infrastructure Fund |
Acct. |
31485201.82800 |
$ 208,595 |
|
Infrastructure Fund |
Acct. |
31440001.82800 |
$ 29,318 |
|
Total Funds Available |
|
$ 237,913 |
Recommended Action:
recommendation
A) Accept the lowest responsive and responsible bid submitted by TTS Engineering in the amount of $174,624; and,
B) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney; and,
C) Authorize the Director of Public Works to execute change orders not to exceed a total of 15 percent of the contract construction costs, or $26,194.
end
Alternative Action(s):
Reject all bids and not construct the wall.
Analysis:
This project will replace 114 feet of a 10-foot-high retaining and screen combo wall that is leaning towards the sidewalk. The city-owned wall is located on the west side of Bushard Street just north of Brookhurst Street and is the back wall of three private properties. A large portion of the wall will be reconstructed with new soil fill, concrete footing, wall drainage pipes, and concrete masonry unit blocks. Two structural pilasters will be constructed to stabilize the remaining 40 feet of the retaining wall. It is expected that the construction will take approximately five weeks to complete.
Staff reached out to the three impacted residents, and they are supportive of the project. Staff and the contractor will work closely with the residents during construction to address any issues or concerns they may have.
Bids were opened on August 8, 2024, with the following results:
|
Bidder’s Name |
Bid Amount |
|
TTS Engineering Inc |
$174,624 |
|
US Builders and Consultants Inc |
$193,023 |
|
3M Construction Corporation |
$253,740 |
|
Asad Holdings LLC |
$259,290 |
|
Oppenheimer National |
$329,008 |
|
We R Builders Inc |
$343,585 |
|
HZS Engineering and Construction |
$597,060 |
Staff recommends awarding a contract to TTS Engineering Inc. in the amount of $174,624. TTS Engineering Inc. has successfully completed similar block wall projects. The total project cost is estimated to be $237,913, which includes the construction contract, a 15% construction contingency, and inspection services.
Environmental Status:
This project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15031c under Class 1 of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment.
Strategic Plan Goal:
Non Applicable - Administrative Item
Attachment(s):
1. PowerPoint