REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Travis Hopkins, City Manager
VIA: Chau Vu, Director of Public Works
PREPARED BY: Frank Drevdahl, Capital Projects Administrator
Subject:
title
Reject all bids for the City Gym and Pool Flooring Replacement, CC-1850
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Statement of Issue:
On November 24, 2025, the Public Works Department (“Department”) received three (3) bids for the City Gym and Pool Flooring Replacement Project. The bids were deemed non-responsive or significantly exceeded the City's allocated budget of $155,000. Staff recommends that the City Council reject all bids, allowing the Department to review the project scope and explore alternative project delivery options.
Financial Impact:
There are no fiscal impacts related to the recommended action.
Recommended Action:
recommendation
Reject all bids for the City Gym and Pool Flooring Replacement Project, CC-1850.
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Alternative Action(s):
Do not accept the recommended action, and direct staff accordingly.
Analysis:
The City of Huntington Beach (“City”) Gymnasium and Pool (“City Gym”) is located at 1600 Palm Avenue. The City Gym contains multiple flooring types throughout the facility. The Luxury Vinyl Plank (LVP) flooring located in Room A, Room B, and the staff office area is in disrepair, with missing, broken, and peeling planks. To address these conditions, as well as ongoing wet conditions from the adjacent pool deck, staff budgeted to replace the existing LVP flooring with non-slip, R11-rated porcelain tile.
On November 24, 2025, the City received three (3) bids. While the two lowest bids were within budget, both were determined to be non-responsive due to missing required documentation, including a specialty license and bid bond. The remaining responsive bid totaled $517,400, significantly exceeding the City’s budget of $155,000.
As a result, staff recommends rejecting all bids to allow staff to reevaluate and revise the project scope, materials, and budget, and to assess alternative delivery methods to ensure the project can be delivered in a fiscally responsible manner.
Environmental Status:
This project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15031c under Class 1 of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment.
Strategic Plan Goal:
Non Applicable - Administrative Item
Attachment(s):
1. PowerPoint Presentation