REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Al Zelinka, City Manager
VIA: Chau Vu, Acting Director of Public Works
PREPARED BY: William Janusz, Principal Civil Engineer
Subject:
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Accept bid and authorize execution of a construction contract with Elecnor Belco Electric, Inc., in the amount of $308,008, for the construction of a traffic control signal at the Heil Avenue Fire Station (5891 Heil Avenue)(CC-1673)
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Statement of Issue:
On May 8, 2023, bids were opened for the installation of a traffic control signal at the Heil Avenue Fire Station. City Council action is requested to award the construction contract to Elecnor Belco Electric, Inc., the lowest responsive and responsible bidder.
Financial Impact:
The engineer’s cost estimate for this project is $364,600, including construction contingency and contract administration. Funds for the project in the amount of $295,773 are budgeted in the Traffic Impact Fee business unit 20690020. Staff is requesting that City Council appropriate the remaining project amount of $68,827 from the undesignated Traffic Impact Fee fund balance to complete this project.
Recommended Action:
recommendation
A) Accept the lowest responsive and responsible bid submitted by Elecnor Belco Electric, Inc., in the amount of $308,008;
B) Appropriate $68,827 of undesignated Traffic Impact Fee balance to Traffic Impact Fee account 20690020.82700; and,
C) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney.
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Alternative Action(s):
Reject all bids, and provide staff with alternative direction.
Analysis:
The Heil Avenue Fire Station driveway (5891 Heil Avenue) was identified in the Fiscal Year 2022/2023 Capital Improvement Program (CIP) for signalization in order to improve the ingress to and egress from the fire station for Fire Department vehicles. The signal will be a hybrid beacon, which will have two red indications and one yellow indication for each signal head facing traffic on Heil Avenue. When activated by Fire Department personnel, the signal will start flashing yellow on Heil Avenue as a warning to motorists followed by a steady yellow indication and finally a steady red indication. It is during the steady red indication that the Fire Department vehicles can egress the fire station and enter Heil Avenue. Outside of activations by Fire Department personnel, the signal will be dark. This project will also include modifications to the driveway approach to comply with current accessibility requirements.
A complete set of plans and specifications are available for review at the Public Works counter during normal business hours.
Bids were opened on May 8, 2023 and are listed in ascending order:
|
|
Bidder |
Submitted and Verified Bid |
|
1 |
Elecnor Belco Electric, Inc. |
$308,008.00 |
|
2 |
California Professional Engineering, Inc. |
$313,900.88 |
|
3 |
Crosstown Electrical and Data, Inc. |
$324,486.00 |
|
4 |
Select Electric, Inc. |
$325,935.00 |
|
5 |
Baker Electric, Inc. |
$357,300.00 |
|
6 |
DBX, Inc. |
$384,034.00 |
The total cost of this project is $380,000 as outlined below:
|
Bid |
$308,008.00 |
|
10% Construction Contingency |
$ 30,800.00 |
|
Construction Administration |
$ 25,792.00 |
|
TOTAL |
$364,600.00 |
Staff is requesting that the Director of Public Works be given authorization to approve change orders on this project up to 10 percent of the construction bid, which is standard for most projects.
CIAB/Public Works Commission Action:
The CIAB/Public Works Commission recommended this project on March 15, 2023 by a vote of 5-0-2 (Michalski and Villa absent).
Environmental Status:
This project is categorically exempt pursuant to the California Environmental Quality Act, Section 15301 (c).
Strategic Plan Goal:
Infrastructure & Parks
Attachment(s):
1. Location Map
2. PowerPoint Presentation