REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Travis Hopkins, City Manager
VIA: Chau Vu, Director of Public Works
PREPARED BY: Joseph Pinel, Capital Projects Administrator
Subject:
title
Accept the lowest responsive and responsible bid and authorize execution of a construction contract with Power Engineering Construction Company in the amount of $353,068 for the Bolsa Avenue Bridge Maintenance Project, CC-1745; approve supplemental construction costs; and authorize 15% in contingency funds
body
Statement of Issue:
On April 10, 2025, the City publicly opened bids for the Bolsa Avenue Bridge Maintenance Project (CC-1745). City Council action is requested to award the construction contract to Power Engineering Construction Company, the lowest responsive and responsible bidder.
Financial Impact:
The estimated project cost is $461,336 which includes the construction contract with Power Engineering Construction Company, supplemental construction costs, and a 15% contingency. The project budget includes $120,781 of Prop 42 funds from Account No. 21985203.82800 and $340,555 from the Measure M fund in Account No. 21390040.82300.
Recommended Action:
recommendation
A) Accept the lowest and responsible bid submitted by Power Engineering Construction Company in the amount of $353,068;
B) Authorize the Director of Public Works to approve change orders up to 15% contingency in potential construction change orders; and,
C) Authorize the Mayor and City Clerk to execute a construction contract with Power Engineering Construction Company in a form approved by the City Attorney.
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Alternative Action(s):
Reject all bids and provide staff with direction.
Analysis:
The Bolsa Avenue Bridge Maintenance Project will extend the service life of the bridge over the Westminster Channel and help prevent more extensive and costly rehabilitation in the future. The project scope includes:
• Removal of the existing one-foot parapet and five-foot fence to be replaced with a traffic-rated three-foot barrier and four-foot fence
• Removal of unsound concrete and patching
• Epoxy injection for concrete cracks
• Replacement of joint seals
• Sidewalk restoration
• Limited cleaning and waterproof painting
• Replacement of water line structural brackets
• Replacement of the water line air vacuum release valve assembly
Bid Results (Opened April 10, 2025):
|
Bidder’s Name |
Submitted and Verified Bid |
|
Power Engineering Construction Company |
$353,068 |
|
Leonida Builders Inc. |
$393,978 |
|
Lonerock, Inc. |
$700,565 |
Based on the lowest bid received, the total estimated construction cost of this project is $461,336, as itemized below:
|
Item |
Amount |
|
Bid submitted by Power Engineering Construction Company |
$353,068 |
|
15% Contingency |
$52,961 |
|
Supplementals (Deputy inspection, construction administration) |
$55,307 |
|
TOTAL CONSTRUCTION COST |
$461,336 |
Funds for this project are available in the current fiscal budget as follows:
|
Prop 42 |
Acct. 21985203.82800 |
$120,781 |
|
Measure M |
Acct. 21390040.82300 |
$340,555 |
|
Total Funds Available: $461,336 |
Staff has reviewed Power Engineering Construction Company’s qualifications and confirms that they have successfully completed similar bridge maintenance projects. Based on their experience and the submitted bid, staff recommends awarding the contract as outlined. The total project cost is estimated to be $461,336, which includes the construction contract, supplemental construction costs (such as construction administration, design engineer services and deputy inspection), and 15% construction contingency.
Environmental Status:
This project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15031c under Class 1 of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment.
Strategic Plan Goal:
Non Applicable - Administrative Item
Attachment(s):
1. Construction Contract with Power Engineering Construction Company
2. Vicinity Map
3. PowerPoint Presentation